Event Coordinator

Job Title : Event Coordinator Office Location : Harbor Offices ~ R2 Reports To : Event Operations Manager Compensation: $40-$45k based on experience Essential Duties and Responsibilities Event Planning and Execution: Develop and implement creative strategies to enhance the overall guest experience. Coordinate logistics for events, including vendor management, scheduling, and budgeting, in collaboration with the Event Operations Manager. Collaborate with the Event Operations Manager to ensure seamless execution of programming and events. Assist in researching, planning, and executing day-of coordination for all HarborWalk Village events, including holiday activities, festivals, and weekly programming under the direction of the Event Operations Manager and in collaboration with the Project Manager. Manage inventory and procurement of supplies for events and promotions. Conduct market research and analyze data to identify trends and opportunities alongside the Events team. Utilize the budget prepared by the Event Operations Manager in event development and planning. Set up, execute, and break down all non-signature events in conjunction with the Events Operations Manager. Media, Outreach, and Communications: Outreach and communication with local groups, non-profits, military, volunteers, and contract labor for all events and programming. Develop and implement outreach strategies to engage with the local community and target audiences. Coordinate and attend community events and networking opportunities to promote HarborWalk Village. Monitor and analyze communication efforts to measure effectiveness and make data-driven improvements in conjunction with the Events team. Respond to inquiries and feedback from the community in a timely and professional manner. Assist with the coordination of public relations activities and media relations as instructed by the Marketing & Events Project Manager. Keep up-to-date with industry trends and best practices in outreach and communications. Analysis and Reporting: Create After Action Reports and evaluate all events, including attendance, weather, demographic, revenue, and other relevant data. Responsible for event collateral distribution on-property to tenants and resort departments and to off-property community partners. Engage and recruit community partners for events as needed. Assist in printing and preparing collateral for HarborWalk Village events and Emerald Grande departments. Organize, plan, and execute meetings with on-property staff to inform and educate on upcoming events and needs from applicable departments (i.e. security, merchant, outdoor maintenance) in conjunction with the Event Operations Manager, Marketing Manager, and Project Manager. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with confidence. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience Requirements Bachelor’s degree in hospitality, business administration, marketing, communications, or another related field required. Experience in event management and execution a must. Knowledge, Skill and Ability Requirements Knowledge Good business sense Initiative, creativity, drive, and enthusiasm Outstanding interpersonal skills and attention to detail Ability to handle multiple requests and operational demands with a high degree of professionalism, operating often with time sensitive deadlines Ability to work a flexible schedule upon occasion, to include nights, weekends, and holidays Key Competencies Key Competencies include strong work ethic, negotiating and closing, attention to detail, relationship builder, multi-tasker, problem analysis and solving, excellent communicator, confidentiality, and integrity. Adhering to our Core Values includes being guest-centric, teamwork, respect, pro-active, accountable, learning, and sustainable. Language Skills Must be a…

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