Event Coordinator

Overview Energize your career as an Event Coordinator, where your passion for creating memorable experiences meets your knack for organization and communication! In this dynamic role, you will lead the planning, execution, and management of diverse events, ensuring every detail aligns with client expectations and organizational standards. Your proactive approach and enthusiasm will drive successful events that leave lasting impressions. Join us to craft exceptional events that inspire, engage, and delight attendees while advancing your expertise in event marketing, project management, and hospitality. Responsibilities Collaborate with clients and internal teams to understand event objectives, themes, and target audiences. Develop comprehensive event plans, including timelines, budgets, vendor coordination, and logistics management. Negotiate contracts with vendors, venues, caterers, and suppliers to secure the best terms and value. Manage event budgets meticulously, tracking expenses and maximizing resources through upselling opportunities when appropriate. Oversee all aspects of event setup, execution, and breakdown to ensure seamless delivery. Utilize event management software and CRM systems to coordinate schedules, communicate with stakeholders, and maintain detailed records. Lead a team of staff or volunteers to deliver exceptional guest services and uphold high standards of hospitality. Implement effective marketing strategies to promote events through various channels, including social media and email campaigns. Provide excellent customer service by addressing client needs promptly and managing guest inquiries professionally. Conduct post-event evaluations to gather feedback for continuous improvement and future planning. Experience Proven experience in event planning or coordination within the hospitality industry or related fields. Strong skills in negotiation, upselling, and managing event budgets to optimize resources. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) along with experience using event management software and CRM systems. Demonstrated ability in project management with excellent organizational skills and attention to detail. Exceptional communication skills for client interaction, team leadership, and vendor negotiations. Familiarity with event marketing strategies to attract attendees and enhance brand visibility. Ability to manage multiple projects simultaneously while maintaining a positive attitude under pressure. Knowledge of hospitality industry standards related to guest services and event operations is highly desirable. Join us as an Event Coordinator if you're passionate about orchestrating unforgettable experiences! Bring your energy, creativity, and meticulous planning skills to a role where every detail counts—making each event a true standout! Pay: $22.00 - $26.00 per hour Benefits: 401(k) Work Location: Hybrid remote in Rochester, NY 14607

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