Equipment & Procurement Coordinator

Equipment & Procurement Coordinator Ganim Company | Cleveland, OH Ganim Company is seeking an experienced, highly organized, and detail-oriented Equipment & Procurement Coordinator to oversee fleet assets, equipment tracking, and purchasing operations. This role is essential to controlling costs, maintaining compliance, and ensuring our crews have the vehicles, tools, and materials needed to operate efficiently. The ideal candidate will have experience in equipment maintenance, fleet coordination, procurement, or a related field, along with strong organizational, communication, and vendor management skills. This position requires someone who can manage multiple priorities, adapt to changing operational needs, and communicate effectively with management, field crews, vendors, and internal teams in a fast-paced construction environment. Key Responsibilities Fleet & Asset Management Track and manage company vehicles, trailers, and equipment. Maintain fleet records, including registrations, insurance, inspections, and compliance documentation. Monitor GPS and telematics systems and prepare fleet utilization reports. Coordinate routine maintenance, repairs, and vendor service appointments. Manage equipment assignments and maintain accurate records across crews. Ensure company assets are properly tracked and maintained in good working condition. Identify underutilized or obsolete equipment and recommend replacements as needed. Procurement & Purchasing Purchase goods, services, tools, and materials needed for company operations. Establish and follow procedures for obtaining quotes, selecting vendors, and comparing bids. Evaluate suppliers based on cost, quality, availability, reliability, and service. Negotiate vendor pricing and contracts to support cost-effective purchasing. Compare purchasing options and recommend alternatives when appropriate. Maintain vendor relationships and resolve shipping, delivery, and purchasing issues. Process and maintain receipts, purchase orders, and related documentation in accordance with company procedures. Assist with inventory management and maintain appropriate inventory levels. Qualifications & Experience Required: Minimum of 2 years of experience in mechanical repair, equipment maintenance, fleet maintenance, or a closely related field. Preferred: 3–5 years of experience in fleet management, purchasing, equipment coordination, or construction operations. Strong organizational skills and attention to detail, with an emphasis on accurate recordkeeping. Experience evaluating vendor pricing, comparing purchasing options, and negotiating costs. Ability to work independently and exercise sound judgment with limited supervision. Strong verbal and written communication skills, with a commitment to timely and consistent communication. Ability to manage competing priorities and meet deadlines in a fast-paced environment. Proficiency with spreadsheets and data management tools, such as Microsoft Excel or Apple Numbers. Experience with fleet tracking systems, such as Samsara or Fleetio, preferred. Reliable transportation. Key Traits for Success Organized and systems-oriented. Analytical and cost-conscious. Confident in managing vendor relationships and holding vendors accountable. Proactive and solutions-focused. Effective communicator with strong time management and prioritization skills. Compensation & Schedule Salary: $55,000–$60,000 per year. Job Type: Full-time, salaried. Schedule: Minimum expectation of 40 hours per week, with occasional availability outside typical business hours as needed. Work Location: In person in Cleveland, Ohio. Benefits 401(k) with employer matching Dental insurance Health insurance Health savings account (HSA) Life insurance Paid time off (PTO) Vision insurance Pay: $55,000.00 - $60,000.00 per year Work Location: In person

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