Equipment / Logistics Coordinator

The Equipment/Logistics Coordinator supports the mechanical and operations team by managing all administrative, logistical, and documentation functions related to company-owned or rented equipment. This role ensures construction equipment is properly tracked, maintained, dispatched, and documented to keep projects productive, compliant, and cost-efficient. Position works fully on-site Monday - Friday in Maitland, FL office. Core Duties & Responsibilities Equipment Tracking & Asset Management Maintain an up-to-date equipment inventory in responsible business units. Track equipment location across job sites and yards. Maintain asset records, serial numbers, usage hours, and lifecycle data. Play a leading role in administration of Light Vehicle Fleet Management Work Order & Maintenance Administration Enter, schedule, and track preventive and corrective maintenance work orders. Maintain service logs, inspection reports, and maintenance history in Computerized Maintenance Management System (CMMS). Coordinate with mechanics, shop managers, and field supervisors. Collect and input weekly speed meter readings into ERP. Rental & Procurement Coordination Reconcile rental assets in Telematics software for accuracy. Coordinate Telematics activation with OEM’s and individual dealerships on new assets delivered to the project sites. Assist in creation of Procurement Requisitions and amendments. Compliance & Safety Documentation Maintain documentation for inspections, certifications, DOT records, and safety compliance. Logistics & Dispatch Support Schedule daily equipment mobilization/demobilization between job sites. Coordinate daily transport with internal drivers or external hauling vendors. Ensure proper documentation accompanies transported equipment. Administrative & Office Support Manage equipment files, manuals, and documentation systems (paper or digital). Maintain data in equipment software (JDE, CMMS, HCSS, etc.). Assist the Equipment Manager with reporting, audits, and process improvements. Required Skills & Qualifications Experience in construction equipment management, fleet administration, or related fields. Proficient in Microsoft Office. Strong organizational and record-keeping skills. Familiarity with heavy construction equipment types and terminology. Ability to read inspection reports, maintenance logs, and technical documents. Proficiency in CMMS/fleet software and Excel. Strong communication skills for coordination with field, shop, and vendors. Optional Certifications AEMP (Association of Equipment Management Professionals) certifications OSHA 10 or OSHA 30 DOT compliance training (depending on company)

View the full posting and apply