Equipment & Fleet Coordinator

Overview We are seeking a dynamic and detail-oriented Equipment & Fleet Coordinator to join our team. In this vital role, you will oversee the management and maintenance of equipment and vehicle fleets to ensure seamless operational efficiency. Your expertise will drive process improvements, optimize inventory control, and support transportation planning initiatives. This position offers an exciting opportunity to contribute to a fast-paced environment where proactive problem-solving and cross-functional collaboration are key to success. Responsibilities Fleet and equipment Track each vehicle and piece of equipment by location, assignment, condition, and availability. Coordinate equipment requests, transfers, deliveries, and pickups between job sites. Plan preventive maintenance and arrange repairs to limit downtime. Maintain service histories, inspection records, registrations, and other required documentation. Monitor fuel use, mileage or operating hours, GPS data, and equipment utilization. Coordinate rentals when company equipment is unavailable or a project needs specialized machinery. Job site logistics Work with superintendents and project managers to forecast equipment and material needs. Schedule trucks, drivers, vendors, and delivery windows around project timelines. Resolve competing requests when several job sites need the same equipment. Confirm that equipment arrives ready for use and arrange prompt removal when work is complete. Respond to breakdowns and delivery delays that could affect field operations. Costs, vendors, and reporting Review rental charges, repair estimates, fuel costs, and equipment invoices. Coordinate with mechanics, repair shops, rental companies, and transport vendors. Report on downtime, maintenance costs, utilization, and upcoming replacement needs. Recommend whether to repair, replace, rent, or purchase equipment. Safety and oversight Help ensure vehicles and equipment receive required inspections and are removed from service when unsafe. Coordinate with Safety and HR on driver qualifications, incidents, and equipment use concerns. Establish clear procedures for equipment requests, assignments, inspections, and damage reporting. If the position supervises staff, direct the daily work of mechanics, yard staff, drivers, or dispatch personnel. Required 5+ years of experience in construction equipment, fleet operations, dispatch, or job site logistics, including substantial responsibility for a mixed fleet. Experience scheduling equipment and vehicle movements across multiple active job sites and resolving competing priorities with superintendents and project managers. Working knowledge of preventive maintenance, repair coordination, inspections, and equipment downtime. Ability to maintain accurate records for asset assignments, service history, rentals, costs, and utilization using fleet software or spreadsheets. Experience coordinating mechanics, transport providers, rental companies, and repair vendors. Ability to review repair and rental costs and make sound recommendations about equipment availability and spending. Strong communication, organization, and problem-solving skills, including the ability to respond when a breakdown threatens a project schedule. A valid driver’s license if driving to job sites or vendors is an essential part of the job . Pay: $75,000.00 - $85,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance Work Location: In person

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