Engineering Documentation & Materials Coordinator

The Engineering Documentation & Materials Coordinator is responsible for leading engineering documentation, material planning, inventory coordination, procurement support, and project administration activities supporting the Rig-Up Yard and Fabrication Shop. This position owns the processes for project records, engineering documentation, material take-offs (MTOs), bills of material (BOMs), databooks, turnover packages, engineering-driven material requirements, and material planning required to support fabrication, manufacturing, and rig construction projects. The Engineering Documentation & Materials Coordinator works closely with Engineering, Drafting, Project Management, Quality Control, Fabrication, Machine Shop, Purchasing, Shipping & Receiving, Asset Management, and field personnel to ensure project information, materials, and documentation are complete, accurate, and available throughout project execution. This position directly supervises the shop Inventory Coordinator and Buyer and serves as a key liaison between engineering, manufacturing, procurement, inventory, and project execution teams. Key Responsibilities Project Documentation & Databooks Lead the development, organization, review, and completion of project databooks and turnover documentation. Collect, organize, and maintain Material Test Reports (MTRs), NDE reports, welder qualifications, WPSs, PQRs, inspection records, certifications, and other project documentation. Ensure project documentation is complete, accurate, and maintained in accordance with Company, customer, and project requirements. Ensure project closeout and turnover requirements are completed through documentation review, verification, and record retention. Drawing & Revision Control Oversee drawing updates, revision control activities, and distribution of current engineering documents. Ensure fabrication, procurement, quality, and project teams are utilizing current approved drawings and specifications. Coordinate implementation of engineering changes and maintain documentation consistency throughout project execution. Work closely with Engineering and Drafting teams to ensure project records reflect current revisions and design updates. Material Take-Offs & BOM Management Own the development, maintenance, and accuracy of material take-offs (MTOs) and bills of material (BOMs) supporting fabrication and construction projects. Review engineering drawings and specifications to identify material requirements and support project planning activities. Lead coordination with Engineering, Drafting, Purchasing, and Fabrication teams to ensure material requirements are properly documented and maintained. Ensure engineering changes are reflected in material requirements, BOMs, and associated documentation. Inventory & Material Planning Lead engineering-driven material planning and project inventory coordination supporting fabrication, manufacturing, and project execution requirements. Monitor project material requirements, inventory levels, and material availability to support project schedules. Coordinate project inventory counts, material audits, reconciliation activities, and accuracy initiatives with Shipping & Receiving and Inventory personnel. Own BOM and MTO requirements, project material planning, and material readiness while coordinating with the Shipping, Receiving, and Inventory function, which maintains responsibility for physical receipts, storage, shipments, and warehouse transaction control. Ensure material traceability requirements and documentation associated with project materials are complete and accurate. Purchasing & Procurement Coordination Manage procurement coordination and material planning requirements supporting fabrication, machining, inventory, and project execution activities. Direct the Buyer and coordinate with Engineering, Inventory, and Project Management personnel to ensure material requirements are identified and procured in a timely manner. Monitor material status an…

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