Electrical Procurement Coordinator - Solar

Electrical Procurement Coordinator Work location: In office 4 days a week with remote Fridays (White Plains, NY). Occasional Travel to project sites in upstate New York and to the White Plains office is anticipated, depending on the final work arrangement and business needs. Job Summary We are seeking a detail-oriented Electrical Procurement Coordinator to support commercial, industrial, and utility-scale solar projects. This position independently prepares complete electrical material takeoffs, reconciles quantities with estimating and engineering, and coordinates purchasing, supplier follow-up, inventory, and delivery. The coordinator works with the Procurement Manager and project teams to obtain approved materials accurately and cost-effectively, in alignment with project specifications and construction schedules. Roles and Responsibilities Material Takeoffs and Technical Coordination Independently prepare complete electrical material takeoffs and bills of materials from the latest authorized construction drawings, electrical plans, and project specifications. Review and reconcile independently developed quantities against estimating and engineering records; identify discrepancies and coordinate resolution before purchasing. Identify and quantify wire and cable, conduit and fittings, connectors, grounding and bonding materials, combiner boxes, disconnects, panels, and other electrical balance-of-system components. Verify proposed materials against approved submittals and specifications, including manufacturer, part number, ratings, and compatibility. Coordinate required engineering and client approvals for substitutions before ordering. Track drawing revisions and design changes, update takeoffs and purchasing requirements, and flag impacts to existing orders, budgets, and delivery dates. Purchasing and Supplier Coordination Request and compare supplier quotations; evaluate total delivered cost, availability, lead times, freight, and return terms. Negotiate within delegated authority and obtain required purchasing approvals. Prepare, issue, and track purchase orders using company purchasing systems. Review vendor acknowledgments against orders and resolve discrepancies in materials, quantities, pricing, and delivery commitments. Purchasing and Supplier Coordination Continued Maintain supplier relationships, follow up on long-lead materials, and escalate shortages, delays, cost variances, and other procurement risks with proposed recovery options. Maintain a procurement log showing approval deadlines, order status, promised ship dates, required-on-site dates, and delivery risks; communicate updates to project stakeholders. Logistics Inventory and Cost Control Coordinate deliveries with field teams, including appointments, site access, receiving contacts, unloading requirements, and material staging. Monitor available inventory and reconcile purchased, received, issued, and remaining quantities. Identify usable warehouse stock and surplus materials before purchasing; coordinate approved project transfers. Coordinate resolution of shortages, damaged or incorrect shipments, returns, warranty claims, and vendor credits, maintaining supporting documentation. Support accounting with purchase order, receiving record, and invoice matching; resolve pricing and quantity discrepancies before payment approval. Use Microsoft Excel to analyze material quantities, procurement costs, and budget variances. Maintain accurate purchasing reports, material logs, supplier documentation, and procurement records across multiple projects. Qualifications Ability to independently prepare complete electrical material takeoffs, read construction drawings and specifications, and reconcile quantities with estimating and engineering. Working knowledge of electrical construction materials and the ability to verify product details and identify compatibility questions for engineering review. Proficiency in Microsoft Excel for material tracking, quotation comp…

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