Driver Recruiting & Administrative Specialist

About Us Pocono Coast West is a growing, family-owned trucking company specializing in over-the-road refrigerated freight. We're looking for a dependable, organized, and motivated individual to join our team and build a long-term career with us. We're a hands-on operation where teamwork, communication, and attention to detail are important to our success. About the Position We're looking for a Driver Recruiting & Administrative Specialist to take an active role in driver recruiting, personnel administration, safety and compliance tracking, social media management, and general office support. This position will work closely with ownership throughout the recruiting and hiring process, from initial applicant screening and interview coordination to onboarding and maintaining driver qualification files. The role will also assist with ongoing safety and compliance programs, including coordinating driver training, tracking completion of required assignments, maintaining personnel records, and documenting employee policy compliance and disciplinary actions. Additionally, this individual will help manage our company's social media presence, recruiting advertisements, and content creation while being cross-trained in accounting and invoicing procedures to provide support when needed. We're looking for someone who is organized, communicates well, is comfortable with technology, and takes initiative. Previous trucking industry experience is beneficial, but we're willing to train the right person. Key Responsibilities Driver Recruiting & Hiring Manage incoming driver applications and recruiting inquiries. Conduct initial applicant screening to evaluate qualifications, experience, and eligibility requirements. Communicate with prospective drivers by phone, text, email, and social media. Coordinate qualified candidates with ownership for additional screening and interviews. Maintain an organized applicant tracking and follow-up process. Assist with scheduling pre-employment screenings, orientation, and onboarding. Help improve recruiting processes and applicant communication. Driver Files, Safety & Compliance Maintain accurate and organized driver qualification and personnel files. Track CDL licenses, medical certifications, and other required documentation. Assist with background checks, driving record reviews, and employment verifications. Coordinate required drug and alcohol testing documentation and compliance processes. Monitor ongoing DOT/FMCSA driver qualification requirements. Assist with administering company safety programs and compliance initiatives. Coordinate driver safety training assignments and track completion of required training. Maintain records of completed training, certifications, and safety-related documentation. Assist with tracking safety incidents, violations, and required follow-up actions. Identify and follow up on missing or expiring compliance records. Personnel Administration & Policy Compliance Assist ownership with administering company policies and procedures. Prepare and maintain documentation related to employee performance, policy violations, and disciplinary actions. Assist with preparing written warnings, corrective action notices, and other personnel documentation as directed by ownership. Track employee acknowledgments of company policies, procedures, and disciplinary notices. Help maintain consistent and organized personnel records. Assist with communicating company policy updates and ensuring required acknowledgments are completed. Maintain confidentiality when handling employee and personnel information. Social Media & Recruiting Advertising Manage and maintain company Facebook, TikTok, and other social media pages. Respond to messages, comments, and prospective driver inquiries. Assist with creating and managing driver recruiting advertisements. Develop content highlighting our company, equipment, drivers, and company culture. Create posts for holidays, special occasions, company milestones, and …

View the full posting and apply