Documentation, Logistics, & Office Assistant

Job Posting: Documentation, Logistics & Office Assistant Company: NSC – Natural Specialty Crops Co. Employment Type: Full-Time in Office, 40 hours per week About NSC The team at NSC is looking for an enthusiastic, dependable, and committed individual to join our team as a Documentation, Logistics & Office Assistant. NSC is an experienced international specialty crops exporting company located just outside Regina, Saskatchewan. We ship agricultural products to customers around the world and take pride in helping feed the world through reliable service and efficient international trade. This is a varied support role that combines documentation, shipment tracking, logistics coordination, and general office duties. The position is well suited to someone who is organized, detail-oriented, comfortable with computers, and enjoys helping a team stay organized and running smoothly. On-the-job training will be provided. Position Overview The Documentation, Logistics & Office Assistant will provide administrative support to the Documentation and Logistics departments, while assisting with general office tasks as required. Responsibilities will include tracking domestic and international shipments, assisting with shipping documentation and invoice processing, maintaining transportation information, and completing routine office duties such as answering phones, handling courier shipments, preparing bank deposits, and filing. The successful candidate will be a reliable team player who can manage a variety of tasks, communicate professionally, and maintain accuracy when handling documents and financial information. Key Responsibilities 1. Documentation & Shipping Support Assist with preparing, organizing, distributing, and maintaining export and shipping documentation. Assist with preparing invoices and verifying invoice information. Help ensure customer documents are completed and delivered on time. Assist with processing and reviewing bills of lading for approval. Help obtain required shipping documents and certificates, including marine insurance, phytosanitary certificates, and quality certificates. Assist with responding to customer inquiries and following up on shipment documentation. Maintain accurate electronic and paper records. 2. Logistics & Transportation Support Track domestic and international shipments through railway and shipping line websites. Assist with monitoring shipment progress and following up on delays or missing information. Communicate with the Logistics team, plant coordinators, and plant managers as needed. Assist with processing and organizing invoices related to plant expenses, courier services, trucking, rail, transloading, packaging, ocean freight, and other transportation costs. Help maintain current transportation rate sheets for the Merchandising team. Assist with preparing routine reports, including the 15th and month-end bank position reports. Provide general administrative support to the Logistics and Documentation departments as required. 3. General Office & Administrative Duties Answer incoming phone calls and direct inquiries to the appropriate team member. Receive, prepare, and arrange outgoing courier shipments and deliveries. Prepare bank deposits and assist with routine banking errands. Sort incoming mail and distribute correspondence. Perform basic filing, scanning, photocopying, and document organization. Assist with entering information into spreadsheets and maintaining office records. Help keep shared office areas and supplies organized. Provide occasional administrative assistance to management and other departments. Take on other reasonable office and administrative duties as needed. Qualifications & Skills We are looking for someone who demonstrates: Strong organizational skills and attention to detail. Good written and verbal communication skills. Basic computer skills, including email, Microsoft Office, and spreadsheets. The ability to prioritize tasks and manage multiple responsib…

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