Document Controller

Apex Distribution Inc. is a dynamic oilfield supply and service company and a nationally recognized member of Canada's 50 Best Managed Companies. We are committed to providing exceptional products and service to our customers and are proud of the talented people who make up our team. We are currently seeking a detail-oriented and highly organized Document Controller/Sales Administrator to join our Calgary head office team. Reporting to the Inside Sales Manager, this is a centralized support role working closely with our Calgary sales group and branches. The successful candidate will play an important role in coordinating and managing documentation requirements for project-based orders. The Document Controller/Sales Administrator will be responsible for coordinating, collecting, organizing, and submitting Vendor Data & Documentation Requirements (VDDR) for project orders. Working with internal teams, vendors, end users, and Engineering, Procurement and Construction (EPC) firms, you will ensure all required documentation is accurate, complete, and submitted within established deadlines. This position suited to someone who enjoys managing multiple priorities, staying organized, and providing excellent administrative and customer service support. Key Responsibilities Coordinate and manage documentation requirements for project-based orders. Collect required documentation from internal departments, suppliers, and vendors. Compile, organize, review, and submit documentation packages to end users and EPC firms. Monitor documentation progress and follow up on outstanding requirements to ensure deadlines are met. Work closely with the Calgary Sales team and Apex branches to support awarded project orders. Maintain accurate and organized electronic documentation and records. Track multiple projects and prioritize workload based on deadlines and business needs. Assist with updating and maintaining internal agreements and related documentation. Provide general sales and administrative support as required. Qualifications & Experience The ideal candidate will bring a combination of administrative experience, strong organizational skills, and the ability to manage multiple projects in a deadline-driven environment. Previous administrative, sales support, or document control experience. Strong organizational skills and exceptional attention to detail. Ability to manage multiple priorities and meet deadlines. Proficiency in Microsoft Office, particularly Outlook, Word, and Excel. Ability to work independently while contributing to a collaborative team environment. A proactive approach to problem-solving and following up on outstanding items. Assets (Preferred, but Not Required): Previous document control experience, particularly in an industrial, oilfield, or project-based environment. Knowledge of Pipe, Valve & Fitting (PVF) products and industry terminology. Experience using DocBoss or similar document management software. Familiarity with Vendor Data & Documentation Requirements Experience supporting sales teams, vendors, or project coordination activities. If you are an organized, detail-oriented professional who enjoys coordinating projects and supporting a busy sales team, we encourage you to apply! Apex Distribution Inc. thanks all applicants for their interest. Only candidates selected for an interview will be contacted. Pay: $55,000.00-$70,000.00 per year Benefits: Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Paid time off Vision care Work Location: In person

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