Distribution Services Clerk, AVP Strategy Enterprise Comm
University of CalgaryDescription Distribution Services within AVP Strategy Enterprise Commercial is currently seeking a Full-time Regular Distribution Services Clerk . The Distribution Services Department operates out of two locations on campus, (Main Campus and Foothills Campus) and provides the following services/support to the University's Academic, Operating and Research departments/faculties: shipping and receiving, mail and freight delivery, equipment disposal, confidential document pick-up and disposal and issuance of controlled stores commodities (Foothills campus) The Distribution Services Clerk position reports to the Manager, Distribution Services and receives direction/delegation by the Team Lead and is required to carry out varied duties with a high degree of competence and accuracy. Effective communication skills are essential when interacting with the campus, colleagues, customers and external organizations, while carrying out a wide range of capacities across multiple campuses. The working units operate on team-based principles. The shift schedule is 35 hours per week, Monday through Friday. Summary of Key Responsibilities (job functions include but are not limited to): Responsible for handling and processing purchased goods and equipment relating to materials distribution, postal services and equipment, furniture, and e-waste disposal. Receives the majority of incoming shipments of goods and equipment delivered to the University at two locations (Main Campus, Foothills Campus). Accurately processes and sorts incoming shipments/mail for delivery. Enters shipment data into package tracking system for all shipment traffic processed through Distribution Services. Delivers received shipments/mail to end users across multiple University of Calgary Campuses. (Main Campus, Foothills Campus, Downtown Campus and Spy Hill). Verifies accuracy and condition of all shipments and then receives and reconciles shipments in the University of Calgary ERP System (PeopleSoft). Responsible for liaising with Procurement and Vendors on quality control issues related to shipments, including short-shipments, damaged goods etc. Ensures all shipments classified as dangerous goods meet government regulations prior to receiving/handling. Prepares outbound shipments, including dangerous goods, based on chosen mode of transportation to final destinations, including accurate completion of documents. Provides shipment status upon customer request. Recommends and arranges most efficient means of transport for goods and services upon request from end users. Ensures all shipments are secure prior to transporting. Responsible for processing outbound mail and reconciliation of financial information related to postage costs. Tracks and records volumes for trends crucial to budget analysis. Prepares University surplus assets for disposal and cost recovery allocation. Complete the end-to-end cycle of the equipment, furniture and e-waste disposal process within established service levels (including the processing of intake forms, scheduling, pick up, break down, delivery and downloading and reporting of stats). Ensures stored controlled commodities are issued to Faculties (CSM & UCVM), as per established policy and procedures. (Foothills Campus). Acts as Dock Master for loading dock area and coordinates incoming & outgoing delivery traffic. (Foothills Campus). Responsibilities for this position include the safe operation of a delivery van, 1-ton or 3-ton delivery vehicle providing pick-up and delivery service to departments on multiple campuses, as required. The pick up of daily cleared shipments from FedEx and UPS at the Calgary International Airport. The pick up and delivery of Provincial Courier shipments from West Direct. Clear special time sensitive documents, packages and live animals from Airline, Freight and Courier locations and deliver to various locations across campus. Must ensure actions are definite and clear in order to establish trust throughout the Univers…