Distribution Operations Specialist

We appreciate your interest in this role. We value internal growth and will take careful consideration in reviewing your application. Generally, internal applicants must be in their job for at least 12 months before applying to a new role and must be in good standing with the Company. Please notify your current management before you apply as they will receive a system notification of your internal application. The recruiting team will notify you about next steps, thank you and good luck! General Summary Manage the planning and execution of KUS Fleet vehicle distribution and front-end program operations, including production ordering, allocation, pipeline management, logistics coordination, customer delivery support, and final vehicle disposition. Align customer demand and open purchase order requirements with production schedules, available supply, port and carrier capacity, negotiated contract requirements, and delivery commitments across all KUS vehicle lines. Coordinate the collection and compilation of RACs’ (rental car companies) input to develop Fleet production orders and submit POs to KHQ, KaGA, HMGMA and KMX in a timely manner. Prepare running 5-month forecasts for KHQ, KaGA, HMGMA and KMX produced Fleet vehicles, which is consistent with corporate expectation. Provide end-to-end operational oversight of the QMP vehicle program with KaGA and HMGMA and serve as the primary company contact for the in-house MSO printing operation. Develop, validate, and distribute Fleet and Distribution reporting, dashboards, and executive summaries that identify performance trends, operating risks, required actions, and decisions needed. Exercise independent judgment to resolve vehicle, system, documentation, vendor, and logistics exceptions while coordinating corrective actions across internal departments and external partners. Essential Duties and Responsibilities Priority One: 30% - Fleet Allocation Planning & Execution Lead the operational execution of the approved Fleet allocation strategy. Establish daily allocation priorities based on demand, vehicle availability, customer commitments, logistics capacity, and delivery requirements. Resolve operational exceptions within established authority and escalate material issues with analysis and recommendations. Priority Two: 25% - Production Ordering & VIN Lifecycle Management Coordinate Fleet production ordering and manage vehicle status from order submission and VIN creation through allocation, shipment, delivery, and customer handoff. Monitor production, inventory, data, and system risks and coordinate corrective actions to minimize business disruption. Priority Three: 15% - Logistics Coordination & Delivery Performance Coordinate with ports, carriers, processing facilities, and logistics partners to support vehicle movement and delivery performance. Monitor shipment timing, dwell, capacity, and exceptions; lead recovery efforts and escalate material risks with recommended actions. Priority Four: 15% - Reporting, Analytics & Decision Support Develop and validate Fleet and distribution reporting for management, executive leadership, and cross-functional stakeholders. Analyze operational data to identify trends, risks, and constraints and provide actionable insights and recommendations. Priority Five: 15% - Fleet Programs, Controls & Process Improvement Oversee assigned Fleet support programs, including QMP vehicle coordination and MSO operations. Manage program performance, vendor coordination, document exceptions, billing review, process controls, and audit-support records. Maintain procedures and lead continuous improvement initiatives. Personally Performed Duties: Administer Fleet forecasting, production-order submission, purchase-order maintenance, allocation, and pipeline management to support customer requirements and corporate volume objectives. Maintain Fleet source contracts, customer purchase orders, drop-ship codes, dealer information, and related vehicle data in SAP a…

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