Distribution Associate II - Shipping Clerk

Position Summary The Shipping Clerk is responsible for coordinating daily outbound shipping activities, preparing accurate shipping documentation, and ensuring timely movement of goods to customers and partner warehouses. This role involves creating shipping labels, packing slips, bills of lading (BOLs), processing invoices, booking freight, and coordinating transportation schedules to support efficient shipping operations. Key Responsibilities 1. Shipping Labels & Order Preparation Create and print shipping labels for cartons based on job orders and purchase orders (POs). Verify shipping information, carton quantities, and order details to ensure accuracy. Ensure cartons are properly labeled and ready for shipment. Maintain organized shipping records for tracking and reference. 2. Shipping Documentation Prepare packing slips, bills of lading (BOLs), and other required outbound shipping documents. Verify that shipping documentation matches the corresponding orders and carton quantities. Ensure all shipping paperwork is accurate, complete, and processed on time. Organize and maintain shipping documents for recordkeeping. 3. Invoicing Prepare and process invoices associated with outbound shipments. Verify invoice information against purchase orders and shipping records. Coordinate with relevant departments to resolve invoicing discrepancies. Maintain accurate invoice records and supporting documentation. 4. Freight Booking & Scheduling Book freight shipments with carriers and transportation providers. Coordinate freight pickups and deliveries with partner warehouses. Schedule shipments to meet customer delivery requirements and operational deadlines. Communicate with carriers, warehouse teams, and internal departments regarding shipment schedules. Follow up on shipment status and assist in resolving transportation delays or scheduling issues.

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