Dispatch Administrative Assistant

Position: Dispatch Administrative Assistant Location: Ledgewood, NJ Duration: Full Time Job Summary: We are seeking an organized and detail-oriented Dispatch Administrative Assistant to support daily dispatch and operations activities. This role involves administrative support, data entry, maintaining dispatch paperwork, coordinating with drivers and subcontracted trucking companies, and communicating with suppliers, quarries, and customers to ensure smooth daily operations. Responsibilities: Provide administrative and clerical support to the Dispatch Department. Enter and maintain daily load, delivery, and pickup information. Organize dispatch paperwork, tickets, and delivery records. Communicate with drivers, trucking companies, suppliers, and quarries. Coordinate material availability, pickup schedules, and delivery updates. Follow up on missing paperwork and resolve routine discrepancies. Assist with tracking deliveries and maintaining accurate records. Support billing documentation and general office operations. Qualifications: High school diploma or equivalent. Previous experience in administration, dispatch, logistics, transportation, or customer service preferred. Strong communication and organizational skills. Proficiency in Microsoft Office, particularly Excel and Outlook. Excellent attention to detail and data entry accuracy. Ability to multitask and work in a fast-paced environment. Ideal Candidate: A dependable, organized, and professional individual who can communicate effectively with drivers, vendors, suppliers, and customers while managing multiple administrative responsibilities. Pay: $45,000.00 - $50,000.00 per year Application Question(s): Do you have previous experience in dispatch, logistics, transportation, or administrative support, particularly coordinating with drivers, trucking companies, suppliers, or vendors? Are you comfortable handling data entry, dispatch paperwork, Excel spreadsheets, and communicating with multiple drivers and suppliers in a fast-paced environment while managing multiple priorities? Work Location: In person

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