Director of Transportation

Position Title: Director of Transportation Reports To: Director of Business Administration, Chief Finance and Operations Officer Supervises: None Terms of Employment: Act 93 Administrator, Exempt Job Summary: As a Director of Transportation, your role involves overseeing all aspects of transportation services for students within a school district or educational institution. Job Goal: The Director of Transportation plays a crucial role in ensuring the safe, efficient, and reliable transportation of students to support their access to educational opportunities. Leadership, expertise, and commitment to excellence contribute to the overall success of the school district or educational institution. Job Description: Essential Duties and Responsibilities: Direct, manage, and evaluate all student transportation services for public, nonpublic, charter, and special education students, ensuring compliance with PDE transportation guidelines, the PA School Code, and all federal and state safety regulations. Maintain and enforce the District’s transportation policies, procedures, driver handbook, and standard operating practices. Plan, develop, and oversee efficient bus routes, schedules, and stops using routing software and data analysis to maximize safety, cost-effectiveness, and service quality. Supervise district transportation staff (e.g., routers, drivers) or contracted service providers, ensuring adherence to performance standards, route safety, and customer service expectations. Administer transportation contracts, agreements, and vendor relationships; monitor contractor performance; conduct regular audits of service quality and billing accuracy. Verify, maintain, and monitor required driver credentials, clearances, licenses, certifications, and training records before drivers are permitted to operate District vehicles. Develop and manage the transportation department budget, including forecasting mileage, fuel costs, staffing needs, and contracted services. Coordinate transportation for specialized programs, including special education placements, vocational/technical programs, homeless/foster youth (McKinney-Vento), extracurricular activities, and field trips. Conduct investigations of transportation-related incidents, accidents, or disciplinary matters; ensures corrective actions, policy adherence, and documentation. Ensure compliance with all safety training requirements, driver qualifications, vehicle maintenance standards, and inspection schedules. Maintain accurate records of transportation requests, route changes, complaints, incidents, and communications. Ensure compliance with required state reporting, reimbursement documentation, and transportation data collection. Support the opening and closing of school by ensuring transportation information is complete and ready for families, schools, and drivers. Participate in annual route planning and preparation for the start of each school year. Maintain confidentiality of student, family, and district information. Stay current on school transportation laws, safety requirements, and industry regulations, and serve as a resource to District staff, families, and transportation personnel regarding transportation operations. Acts as liaison with parents for complaints and special requests. Submits all reports required by the state for reimbursement and or compliance. Review, approve, and assign appropriate accounting codes to transportation department invoices. Assists other administrators with the discipline and safety of all students being transported. Serve as the district’s primary liaison with local law enforcement, municipal officials, bus contractors, and PDE representatives related to transportation operations. Other duties as assigned. Marginal Functions: Liaising with parents and staff. Respond to parent inquiries about transportation routes, schedules, and safety concerns. Work with school staff to ensure smooth drop-off and pick-up processes and resolve any transportation…

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