Design Studio Manager

Company Description Claibourne Interiors is a luxury boutique interior design studio specializing in high-end residential projects. We create timeless interiors with an understated elegance and are known for our exemplary designs and strong client relationships. With international clients we have completed projects in Europe and Asia. We are a team of accomplished and skilled designers who are passionate about what we do. We are curious, creative and care deeply about the environments that we design and are constantly learning and developing not only our skills but our craft. We are highly experienced in the overall management and construction process of a project as well as having a wealth of knowledge in high-end soft furnishings and décor. While keeping our clients at the forefront of our practice we believe that interior design has an innate ability to transform the way we work and live as it should prioritize our well-being while enabling us to thrive. About the Role The Interior Design Studio Manager will play a key role in overseeing the daily operations of a high-end interior design studio. This position requires exceptional organizational skills, strong attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced, creative environment. The ideal candidate is proactive, resourceful, discreet, and committed to supporting the principal designer, coordinating projects, and delivering an exceptional client experience. Key Responsibilities Studio Operations: Oversee daily studio operations, ensuring an organized, efficient, and professional work environment. Project Coordination: Manage project schedules, timelines, deadlines, and deliverables to ensure design projects run smoothly from concept to completion. Vendor & Contractor Coordination: Liaise with suppliers, trades, contractors, and consultants to coordinate orders, deliveries, installations, and project requirements. Financial & Administrative Management: Assist with project budgets, invoicing, purchase orders, expense tracking, and general office administration. Procurement & Logistics: Oversee sourcing, purchasing, order tracking, and delivery coordination of furniture, fixtures, materials, and finishes. Executive & Personal Assistance: Provide administrative and organizational support to the principal designer/ creative director, including calendar management, scheduling, correspondence, travel arrangements, and occasional personal tasks/ errands. Business Development Support: Assist with client proposals, presentations, marketing initiatives, and maintaining strong professional relationships. Skills Experience: Minimum 3–5 years of experience in studio management, office administration, project coordination, or a similar role, preferably within the interior design, architecture, or luxury residential industry. Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines. Communication Skills: Excellent written and verbal communication skills, with a professional and polished approach to clients, vendors, and contractors. Technical Proficiency: Strong knowledge of Mac OS system, Microsoft Office, Google Workspace, and project management software. Familiarity with Programma, or similar interior design software is an asset. Attention to Detail: Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of quality and presentation. Leadership & Initiative: Self-motivated, proactive, and confident in managing daily operations, solving problems, and supporting a creative team. Adaptability: Ability to work effectively in a fast-paced environment, manage changing priorities, and handle unexpected challenges. Executive & Personal Assistance: Previous experience supporting a business owner or executive with scheduling, correspondence, travel arrangements, and personal administrative …

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