Department Assistant to the School of Art & Design

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title: Department Assistant to the School of Art & Design Job Category: University Staff Employment Type: Regular Job Profile: Department Assistant Job Duties: The School of Art & Design at UW-Stout seeks a dynamic team member to provide administrative support to the School of Art and Design at a twelve-month, 80% position – 32-40 hours/week during the academic year with some summer hours. The assistant works closely with the School Director to maintain calendar and School communications. This person also interacts with staff members and faculty of the school to collect and disperse information, plan projects, and organize school functions. Will work with faculty to coordinate procurement of equipment and supplies following campus policies. A strong focus on coordination and support of these diverse areas and people includes elements, such as: external/internal communications, event planning, accreditation support, coordinating internal grant application processes, managing confidential hiring processes, and general computer/electronic support for office functions. The ability to work in a dynamic office environment and complete several tasks throughout the day with attention to detail and a positive attitude are all essential. This individual works both independently and as part of a team, depending on the project. Official UW Title (Code) / Job Description Department Assistant / AD085 QUALIFICATIONS Minimum / Required High school diploma or equivalent Experience in supporting an office with a variety of stakeholders Functional written and spoken communication skills Highly Desired/Preferred Bachelor’s Degree Experience in a higher education environment 3 years or more of demonstrated office experience Proficiency in standard business software programs and the internet. Skills in Microsoft Products are valued. Good work habits, such as attendance, punctuality, prioritization, accountability, thoroughness, and resourcefulness. Capability to work independently and as part of a team environment. Capacity for planning and organization with attention to detail. Excellent written and spoken communication skills. ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Basic computing skills, including familiarity with desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet. Adaptability to function in a dynamic environment of changing procedures, policies, and software. Excellent judgment including sensitivity to personal and confidential information. Good work habits, such as attendance, punctuality, prioritization, accountability, thoroughness and resourcefulness. Capability to work independently and as part of a team environment and on collaborative efforts. Ability and desire to work with students, faculty, and administrators. Capacity for planning and organization with attention to detail. Ability to use a purchase card and follow policy to purchase differential tuition items using proper university protocol. undefined RESPONSIBILITIES 20% Administrative Assistant to the Director of the School of Art & Design (hereafter referred to as “School”) Provide support to the Director of School Produce and coordinate written and electronic documentation required by Director. Alert Director to personnel, facilities, and student problems. Maintain calendars and appointments for the Director. Coordinate logistics, authorizations, and reimbursement for travel. undefined 70% Administrative Assistant for the School of Art & Design Provide support for overall operations for the School Route and maintain paperwork such as contracts, requests, and bylaws. Work with other campus groups representing the sc…

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