Corporate Project Management Specialist (1 Year Contract)

Job Description The Corporate Project Management Specialist provides hands-on project support for strategic, interdisciplinary and interdepartmental initiatives. Each project remains owned and sponsored by the accountable departmental leader, executive sponsor or subject matter lead, who sets direction, makes key decisions and remains ultimately responsible for outcomes. Working in partnership with project leaders, the Specialist brings structure, coordination, tools and disciplined follow-through to the project lifecycle. The role organizes contributors, maintains project plans and controls, facilitates stakeholder engagement, prepares decision-ready information, and supports successful implementation and adoption. As part of an emerging corporate project management function, this position will contribute to the development and refinement of project management practices, processes and supporting structures. The role's reporting relationship and organizational alignment may evolve as the function matures and organizational needs change. We are looking for: A Full-Time Corporate Project Management Specialist (12-Month Contract) Hours of Work: Monday – Thursday: 8:30AM to 4:30PM, Friday: 8:30AM to 3:30PM. This is a hybrid work from home role. Reports to: Vice President, People, Learning & Culture Compensation Hiring Salary Range: The salary for this role ranges from $70,000 to $88,000 per year, depending on your skills and experience. Responsibilities Project Partnership and Coordination Support strategic, interdisciplinary and interdepartmental projects from initiation through close-out under the direction of the accountable departmental leader, executive sponsor or subject matter lead. Partner with the project owner to translate their direction and subject matter expertise into clear charters, objectives, scope, governance, deliverables, success measures and decision requirements. Develop and maintain integrated project plans covering deliverables, milestones, dependencies, resources, procurement, quality and implementation readiness. Support project governance by coordinating steering committees and working groups, documenting decisions and accountabilities, and ensuring matters requiring sponsor or business-owner direction are brought forward promptly. Coordinate leaders, subject matter experts, vendors and contributors across departments; clarify actions, follow up on commitments and keep workstreams connected and moving forward. Plan and facilitate meetings and workshops, prepare agendas and materials, document decisions and actions, and provide the project owner with the information needed to lead effectively. Project Controls, Risk and Reporting Maintain project controls for scope, schedule, resources, quality, risks, issues, assumptions, dependencies and change requests, and flag variances or decisions for the project owner. Maintain decision-ready documentation, including work plans, status reports, risk and issue logs, stakeholder maps, meeting records and lessons learned. Monitor progress against approved plans, analyze variances and recommend corrective actions for consideration and approval by the project owner or sponsor. Prepare concise, transparent status reports and decision materials for the project owner, sponsors, steering committees and senior leaders; escalate barriers, risks and decisions promptly. Support the project owner in defining and tracking outcomes, key performance indicators and benefits, synthesizing findings, and coordinating the transition of deliverables to operational teams. Change Management and Adoption Develop and coordinate change management activities in partnership with the project owner, including impact and readiness assessments, stakeholder analysis, engagement, communications, training and reinforcement plans. Assess how changes affect people, processes, technology, roles, policies and client or service delivery, and translate impacts into practical implementation actions. Equip t…

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