Corporate Events Assistant

Description: Build your career with Heritage Auctions, the world’s largest collectibles auctioneer. Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture. SUMMARY: The Corporate Events Coordinator provides operational and administrative coordination for a high-volume portfolio of domestic and international trade shows, public appraisal events, and the company’s annual employee art showcase. Working under the direction of the Director of Corporate Events, this position manages assigned event responsibilities from initial planning through post-event closeout. Key areas of responsibility include cross-functional communication, vendor coordination, booth and event logistics, payment processing, shipping, expense tracking, inventory management, and event reporting. The Corporate Events Coordinator serves as a central point of contact for assigned projects and helps ensure that event requirements are completed accurately, professionally, on time, and within established budgets. LOCATION: South of Dallas/Fort Worth International Airport, at the northwest corner of W. Airport Freeway (Hwy. 183) and Valley View Lane. SCHEDULE : This is a full time, onsite position with potential overtime opportunities. COMPENSATION: Commensurate with experience. KEY RESPONSIBILITES: Trade Show Coordination Cross-Functional Planning: Coordinate with departments across the organization to confirm event requirements, staffing needs, booth layouts, display materials, furnishings, services, and shipping plans. Booth Operations: Coordinate booth furnishings, show services, labor, electrical, internet, fixtures, and other operational requirements for domestic and international trade shows. Vendor Coordination: Communicate directly with show organizers, venues, contractors, carriers, and other vendors to obtain information, confirm orders, monitor deadlines, and resolve routine issues. Payment Processing: Review invoices and supporting documentation and prepare check, credit-card, and wire-transfer requests based on vendor requirements. Budget Administration: Assist in maintaining accurate expense records, update event budgets, monitor committed costs, and assist with financial reconciliation and reporting. Shipping Logistics: Coordinate and monitor inbound and outbound shipments with internal departments, carriers, and logistics providers to support timely delivery and return of event materials. Supplies and Inventory: Order, organize, track, inspect, and maintain trade show supplies, fixtures, signage, and promotional materials. Website Coordination: Assist in maintaining accurate trade show information on the company’s global website and coordinate updates with the appropriate internal teams. Trade Show Email Coordination: Maintain accurate event details for promotional emails and coordinate updates with the appropriate internal teams to ensure timely, consistent communications.? Post-Show Reporting: Assist in compiling event costs, operational details, and performance information to support post-show reviews and ROI analysis. Issue Management: Identify scheduling, vendor, shipping, or operational concerns and promptly escalate significant issues to the Director of Corporate Events. Appraisal Event Coordination Calendar and Schedule Management: ?Assist in maintaining the appraisal event calendar, monitor deadlines, and coordinate event schedules. Staffing Coordination: Assist in organ…

View the full posting and apply