Coordinator - Master Plan & Capital Projects (6 months contract)

About the Toronto Cricket Skating and Curling Club: As a family-oriented private Club, our mission is to be a Great Club for our members by delivering exceptional experiences, inspired by our warm and welcoming culture. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and Respect, Excellence and Innovation, Wellness and Fun. Located in North Toronto, the Club consists of more than 4,000 members, with a strong presence in the local social and sporting community. We are entering an exciting period of renewal through the implementation of a comprehensive Master Plan and significant capital investment program. This multi-year initiative will enhance member experiences, modernize Club facilities, and help shape the future of the Club for generations to come. Therefore, we are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning, design, construction, and facility improvement projects. This is an excellent opportunity for an early-career project professional who is looking to gain hands-on experience working alongside architects, engineers, contractors, consultants, and senior leadership while contributing to meaningful projects that impact thousands of members. Key Responsibilities Project Coordination & Administration Support the Director of Facilities in coordinating Master Plan initiatives and capital projects from planning through project close-out Assist in the development and maintenance of project schedules, action item logs, decision logs, and project status reports Organize project meetings, prepare agendas, record meeting minutes, and track follow-up actions Coordinate project logistics, site visits, stakeholder meetings, and consultant presentations Maintain continuity of project documentation and communication during the Director of Facilities' absence and escalate urgent matters in accordance with established Club procedures Support special projects, seasonal initiatives, and departmental priorities as assigned Document Control & Reporting Maintain accurate, organized, and up-to-date project documentation, including contracts, correspondence, drawings, specifications, and meeting minutes Assist in coordinating construction administration activites, including RFIs, submittals, and project documentation Coordinate the distribution and collection of project documents between consultants, contractors, vendors, and Club stakeholders Prepare project summaries, dashboards, reports, and presentations for management, committees, and the Board as required Ensure all project files are maintained in accordance with Club policies and established document management procedures Procurement & Vendor Coordination Obtain and evaluate quotations for project-related goods and services Coordinate procurement activities, including purchase requests, vendor communications, and contract documentation Assist in tracking project budgets, commitments, invoices, change orders, and forecast expenditures Liaise with consultants, contractors, suppliers, and service providers to monitor deliverables and timelines Support tendering, request for proposal (RFP), and contractor selection processes as required Construction & Site Coordination Conduct regular site visits to observe project progress and document field conditions Assist in identifying and documenting project issues, conflicts, omissions, or coordination concerns and communicate them to the appropriate project team members Monitor contractor compliance with Club standards, approved project requirements, safety expectations, and operational constraints Support efforts to minimize disruption to Club operations, programs, events, and member activities during construction work Coordinate and maintain photographic records of project progress Project Close-Out Coordinate the collection and organization of projec…

View the full posting and apply