Coordinator, Indirect Procurement (6 mo. Contract)

Join Corby Spirit and Wine Limited and Hiram Walker & Sons Ltd.,: Where Moments Matter

At Corby and Hiram Walker, we’re more than a company - we’re curators of unforgettable moments. Our portfolio boasts some of Canada’s most iconic and award-winning brands, including J.P. Wiser’s, Lot No. 40, Pike Creek, and Gooderham & Worts Canadian whiskies, Polar Ice vodka, Lamb’s rum, Ungava gin, McGuinness and Cabot Trail liqueurs, Ace Beverage Group’s Cottage Springs, Cabana Coast, Liberty Village, and Good Vines, and Foreign Affair wines. But that’s just the beginning.

Through its affiliation with Pernod Ricard SA, Corby represents leading international brands such as Absolut vodka, Jameson and Redbreast Irish whiskies, The Glenlivet, Chivas Regal, Ballantine’s and Aberlour Scotch whiskies, , Altos tequila, Malibu and Havana Club rums, Kahlua liqueur, Skrewball Peanut Butter whiskey, Jefferson’s and Rabbit Hole bourbon whiskies, Del Maguey Single Village mezcal, Beefeater and Malfy gins, and Perrier-Jouët and Mumm champagnes, – making our portfolio the most comprehensive in the market.

Why Choose Us?

Igniting Conviviality: Derived from the French word “convivialité,” our ethos centres on human connection, authenticity, and friendliness. We create moments that matter, starting with how we work together.

Progressive Opportunities: Fuel your ambition with outstanding career prospects and rewards. Whether you’re a seasoned professional or just starting your journey, we’re invested in your growth.

Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business! 

Learn about our rich heritage by clicking HERE for Corby and HERE for Hiram Walker.

Join us at Corby and Hiram Walker, where every day is an opportunity to make a difference.

The hourly wage range for this role is $20.00 to $25.00. Hourly wage are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position.

This opportunity is a 6 month contract position is based in Toronto, with an estimated end date of February 2027. Please note that contract roles do not include additional monetary benefits or health care coverage.

Position Summary

The purpose of the Indirect Procurement Coordinator is to support the Procurement team in all stages of the procurement process from planning to implementation, enabling Pernod Ricard to successfully compete with impact. Leveraging strong relationship building and interpersonal capabilities with Procurement, Trade, Marketing and Sales they help support the business on what brands to bring to life in the L3F by channel/customer across Canada.

The role reports to the Sr. Manager, Indirect Procurement and works cross-functionally leveraging the internal collaboration model, core processes and ways of working. This role helps lead the development, delivery and execution of omni-channel marketing programs, samplings and POS. They are an essential role to the PRNA Procurement division to help drive program execution through effective sourcing and savings.

The Procurement Coordinator will have a solid understanding of the Retail and On-Premise channel nationally; ensuring that brand, commercial and local programs are sourced on time and on budget. In addition, they will possess a top-level understanding of the Corby brand portfolio, liquor board regulations, brand positioning, brand plans and key initiatives.

Key Responsibilities

Project Management: 

• Lead creative for National Retail Trade Marketing programs 
• Manage the POS sourcing process (displays, sell sheets, holiday books, tasting materials, bar tools…)  in collaboration with Brand, Regional Trade Marketing and Suppliers
• Ensure timely quotations, samples and approvals with suppliers and internal stakeholders
• Source all materials on time and on budget (track savings) 
• Manage ordering of tools/materials for Trade Marketing experiential programs and activations and tastings
• Lead & vet all Ad Hoc requirements
  • Manage shipments into warehouse as well as monitor inventory stock levels
  • Vendor set up and approval process
  • Help manage creative deliverables from brand to agency to vendor.
  • Provide support to the Procurement Sr. Manager for global POS reporting in compliance with global S&R standards.
  • Manage menu and bar tool portals with outside agencies
  • Provide weekly status to Sr. Procurement Manager as well as stakeholders on pending projects
  • Work collaboratively with the Procurement Sr. Manager to troubleshoot any issues and find resolution

Agency & Supplier Relationships:

• Work closely with National retail tasting agency and regional teams to plan and execute   retail tastings across the country 
• Daily negotiation and communication with vendors on pending projects
• Build solid relationships with warehouse team 
• Work cohesively with in-house agency on managing creative deadlines

Assist in Budget control and Trade Promotion Management: 

• Issue purchase orders and create and maintain filing system for purchase orders, invoices and other documents 
• Pull reports
• Help solve invoice discrepancies 
• Provide support to Trade Marketing team members in the implementation and maintenance of TPM system tool.  
• Document savings across projects
• Manage credits with portal agencies

Miscellaneous: 

• Coordinate details for the Monthly Planning Meeting for Trade marketing team 
• Maintain strong relationships with vendors
• Data analysis
• Provide feedback to District Managers on field inquiries
• Approve & monitor warehouse orders from field to ensure purpose and equal distribution
• Manage warehouse purging to keep stock up to date
• Track shipments to/from warehouse
• Other duties as required

Education & Experience

• Required: Bachelor’s degree
• Minimum 1-2 years of experience in Marketing within CPG and/or alcohol beverages (Trade Marketing preferred)
• Budget management experience
• Previous brand/event activation experience
• Highly organized
• Highly computer literate with an excellent understanding of Microsoft Office, Excel and PowerPoint 
• Program Management Experience

At Corby and Hiram Walker, we’re committed to fostering a workplace that reflects the diversity of the communities we serve. We welcome applications from all qualified individuals and Indigenous peoples, visible minorities, individuals with a disability, and 2SLGBTQIA+ individuals are encouraged to apply.

Our Commitment: Accessible Employment Practices

Pernod Ricard, alongside it’s Canadian affiliates Corby and Hiram Walker, is dedicated to providing accessible employment opportunities. If you require accommodation due to a disability or a medical need during any phase of the recruitment process or want to review our accommodation policies, please reach out to our Human Resources Department at Accessibilty.Canada@pernod-ricard.com.

Ontario Applicants: Our practices align with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

This posting is for a vacant role.

This recruitment process uses artificial intelligence (AI) tools to match applicant skills with role requirements and qualifications.

Join us in creating a vibrant, inclusive workplace where everyone’s voice matters. Apply today!

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