Coordinator Administrative and Support Services

Competition # : 50422 Department: Executive Council Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 23-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Executive Council Office (ECO) provides central leadership to achieve government priorities and supports the Premier, Executive Council (Cabinet) and its Committees in decision-making and strategic priority setting through policy, legal, communications, and labour relations advice. Within ECO, the Communications Division brings together integrated marketing, digital strategy, creative services, research, issues management, and rapid response to support government's priorities. You would be part of the team that keeps that work running smoothly. About Our Opportunity As the Coordinator Administrative and Support Services, you will act as the executive and operations coordinator for ECO's communications leadership team. Reporting to the Senior Executive Director of Integrated Marketing and Digital Strategy, you will also support the Senior Executive Director of Strategy, Issues Management & Rapid Response, and their teams. Working collaboratively across ECO, you will lead a broad range of activities and services, including budget and financial management, support for HR processes (hiring and recruitment, and operations), tracking of program and project files and decision support, scheduling support, facilities management, procurement and asset management, coordination of meetings and briefings, and information management. You will work in a fast-paced environment and closely with ECO's Corporate Services division to deliver consistent administrative processes across divisions. In a typical week, you might manage calendars and prepare briefing materials for two Senior Executive Directors, process invoices and track budget activity, work with Corporate Services on hiring, onboarding and procurement, and keep projects and deliverables moving. No two weeks look exactly alike, so being organized and able to shift priorities quickly is a big part of the job. Primary Accountabilities In this role, you will: Provide a broad range of administrative, operational and financial support, and senior-level administrative services, to the Senior Executive Directors and their teams to ensure efficient day-to-day operations of the office. Work with the Corporate Services team to manage financial resources and other administrative responsibilities, including maintaining office inventories, procuring goods and services, processing invoices, and coordinating telecom services and equipment maintenance, subcontractor and supplier activities, and construction, renovations and alternative procurements. Oversee scheduling and calendar management for two Senior Executive Directors, including researching and compiling background information for meetings, making travel arrangements, drafting and tracking correspondence, and compiling confidential and time-sensitive materials. Support human resources administration by assisting with recruitment, training, development and mentoring, and tracking HR information. Review project documentation to ensure all required deliverables meet policies and standards, and track and report on the status of projects and portfolios. Work with the Corporate Services division to coordinate onboarding and offboarding of employees and manage the acquisition, maintenance and disposal of physical assets, computer technology, licence requirements, and all telecommunications equipment. Support and coordinate projects and help develop other plans and projects undertaken under the direction of the division's Executive Directors. Qualifications and Experience Completion of a recognized office administration program and several years of experience in senior administrative positions with progressive levels of responsibility. Good judgement and the ability to manage competing priorities under tight deadlines…

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