Coordinator

Position Information Job Title Coordinator Union Level Department Dugoni Academic Support Services Campus San Francisco Posting Number 201304381P Full or Part Time Full Time Number of Months 12 Work Schedule Position is eight hours per day, five days per week. Must be available for occasional weekend and evening assignments. Position End Date Open Date 09/28/2026 Close Date Open Until Filled Yes Special Instructions to Applicants For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period. For in-person roles: This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the (City) Pacific campus. For online roles: While this is an online position, Pacific’s three campuses are within California and its faculty and staff are mostly California residents. For administrative purposes, California residents are preferred. Out of state hires must be approved either by the Provost and Executive Vice President for Academic Affairs (for academic hires) or by the Chief Financial Officer and Executive Vice President for Finance and Operations. Sponsorship This position is not eligible for a visa sponsorship now or in the future. Position Summary Information Primary Purpose Under the general supervision of the Executive Associate Dean or Dean provides comprehensive administrative, operational, and event coordination support for the Office of the Dean. and provides general administrative support to the Dean and Executive Associate Dean. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff. Essential Functions ESSENTIAL FUNCTIONS: Provide comprehensive administrative support to the Dean, including: Coordinating the Dean’s calendar to ensure meetings and commitments are effectively prioritized and executed on schedule. Organizing and facilitating teleconferences, videoconferences, and virtual meetings,ensuring all logistical requirements are met. Preparing and distributing meeting invitations, agendas, reminders, and related correspondence on behalf of the Dean. Coordinating the routing, tracking, and timely processing of documents requiring the Dean’s review and signature. Serving as the primary point of contact for visitors, faculty, staff, students, and external guests meeting with the Dean, ensuring a professional and welcoming experience. Drafting, proofreading, and preparing professional communications, reports, and correspondence. Maintaining Room 401 and the adjacent reception area in a professional, organized, and guest-ready condition. Monitoring office supply inventory and coordinating the procurement of supplies and refreshments to support daily operations. Coordinate and manage logistics for the semi-annual Student Leaders and Administrators Dinners and the annual Residents and Administrators Dinner, including planning, communications, and event execution. Process invoices, prepare requisitions, and collaborate with the Business Office to facilitate purchase orders and timely payment processing in accordance with institutional policies. Maintain accurate student and alumni records using Banner and other university information systems. Coordinate and manage logistics for the semi-annual Student Leaders and Administrators Dinners and the annual Residents and Administrators Dinner, including planning, communications, and event execution. Process invoices, prepare requisitions, and collaborate with the B…

View the full posting and apply