Controller, Accounting & Fleet Finance
USA LOGISTICS INCUSA Logistics Inc. is a growing transportation and logistics company specializing in dry van and hazardous materials freight across the continental United States. Our asset-light, owner-operator-focused operating model requires disciplined financial management, accurate driver and vendor accounting, and reliable operational data. We are seeking an experienced Controller to lead our accounting and fleet finance function, oversee a team of three, and coordinate with our offshore operations support team. This person will build scalable accounting processes, strengthen financial controls, improve settlement accuracy, and provide leadership with clear visibility into cash flow, truck-level economics, and company profitability. Position Overview The Controller will oversee the company's full-cycle accounting, bookkeeping, financial reporting, owner-operator settlements, vendor accounting, and fleet-level financial tracking. This role combines accounting leadership with transportation-specific financial operations. The Controller will manage two Driver/Vendor Accounting team members and one Finance Associate while establishing clear workflows and controls with the offshore team responsible for load creation and transportation management system (TMS) data hygiene. The ideal candidate is a hands-on accounting leader who can manage people, improve processes, maintain accurate financial records, and turn operational and accounting data into actionable business insights. Key Responsibilities1. Accounting Leadership & Team Management Manage, coach, and develop two Driver/Vendor Accounting team members and one Finance Associate. Establish clear responsibilities, workflows, deadlines, review procedures, and performance expectations. Oversee daily accounting operations while ensuring the team maintains accurate and timely records. Review reconciliations, settlement exceptions, vendor balances, journal entries, and other material financial transactions. Establish documented standard operating procedures and cross-training to ensure continuity of operations. Monitor team productivity, backlogs, error rates, and turnaround times. Coordinate with the CEO and operations leadership to resolve escalated financial and accounting issues. 2. Full-Cycle Accounting & Bookkeeping Own the company's general ledger, chart of accounts, and full-cycle bookkeeping process. Ensure revenue, expenses, accruals, debt obligations, and other transactions are recorded accurately and in the appropriate accounting periods. Manage the monthly close process and prepare monthly financial statements, including the income statement, balance sheet, and cash flow statement. Deliver monthly financial reporting by the 10th business day. Maintain organized supporting documentation and a reliable audit trail for all material transactions. 3. Driver & Owner-Operator Accounting Oversee accurate and timely weekly owner-operator settlements. Ensure settlements reflect applicable contractual revenue shares, dispatch commissions, advances, deductions, reimbursements, and other authorized charges. Oversee driver and owner-operator account reconciliations, outstanding balances, settlement disputes, and adjustments. Maintain accurate records of amounts earned, amounts paid, and balances owed by or to each driver or owner-operator. Establish controls to validate settlement calculations and prevent duplicate, unsupported, or unauthorized deductions. Oversee tracking of equipment rentals, insurance charges, fuel advances, repairs, maintenance, tolls, permits, escrow balances, and other applicable deductions. Reconcile settlement data against supporting documentation, vendor invoices, repair orders, and TMS records. Ensure deduction practices comply with applicable contracts and legal requirements. Establish reporting for unresolved disputes, outstanding deductions, advances, and recovery balances. 4. Truck & Driver Financial Tracking Maintain reliable financial records at the individual truck…