Contracts and Procurement Specialist

The Maryland Clean Energy Center (MCEC) is seeking a Contracts & Procurement Specialist to support contract administration, procurement activities and technical services. Reporting to the Contracts Manager, this entry-level position assists with procurement and contract administration processes, maintains procurement documentation, coordinates contract activities, and supports clean energy projects while ensuring compliance with applicable laws, regulations, and organizational policies. The Contracts & Procurement Specialist works closely with the Contracts Manager, project teams, clients, and contractors to support procurement operations and contract administration activities. This position provides an excellent opportunity to develop expertise in public procurement, contract management, and clean energy project implementation while contributing to MCEC’s mission. ESSENTIAL FUNCTIONS Contract Administration & Procurement Support procurement activities from planning through contract execution and close-out. Prepares Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Invitations for Bids (IFBs), and other procurement documents for review. Maintain procurement schedules and tracks key milestones, deadlines, and deliverables. Assist in preparing contracts, amendments, task orders, and supporting documentation. Maintains procurement and contract files to ensure documentation is accurate, complete, and organized. Coordinate contract routing, execution, and filing. Assist with proposal evaluations by coordinating meetings, preparing evaluation materials, and compiling evaluation results. Communicate with vendors and contractors regarding procurement activities and contract documentation. Track contract compliance requirements, insurance certificates, reporting deadlines, and contract expiration dates. Assist with contract close-out activities and record retention. Project & Program Support Support procurement and technical assistance for multiple clean energy and climate mitigation projects involving public and private sector stakeholders. Assist in preparing project schedules, reports, budgets, presentations, and other project documentation. Coordinate with internal staff, clients, and contractors to obtain information necessary to support procurement and project activities. Assist with technical proposals, procurement summaries, and grant-related documentation. Support project managers by coordinating procurement-related administrative activities. Represent MCEC professionally in meetings with clients, contractors, vendors, and other stakeholders as appropriate. Operational Support Assist in maintaining procurement policies, procedures, templates, and standard forms. Maintain procurement tracking logs, databases, and reporting tools. Research procurement requirements, applicable regulations, and funding opportunities. Identify opportunities to improve procurement processes and administrative efficiency. Provide responsive customer service to internal and external stakeholders. Performs other duties as assigned. EDUCATION AND EXPERIENCE The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while providing excellent customer service. Possession of a bachelor’s degree from an accredited four-year college or university in Business Administration, Public Administration, Finance, Construction Management, Environmental Studies, Engineering, or a related field is required. One (1) to three (3) years of professional experience in procurement, contract administration, project coordination, grants administration, operations, or a related field is preferred. Relevant internships or equivalent experience may be considered in lieu of professional experience. Experience working with government, nonprofit, or public-sector organizations is preferred but not required. KNOWLEDGE, SKILLS, AND ABILITIES Technical Knowledge Basic knowledge of procurement and c…

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