Contracts Administrator, Finance - IBP

About Us ! As part of the largest baking company in the world, Bimbo Canada is a leading producer and distributor of packaged fresh bread, bakery products and snacks. We produce and distribute more than 1,000 products across; 18 brands Canadians know and trust, like Dempster's®, Villaggio®, POM®, Bon Matin®, Stonemill®, Natural Bakery®, Takis®, Thomas'®, Little Bites™, Vachon®, Hostess® and more. In business for more than 110 years, the company operates 15 bakeries and employs approximately 4,000 associates across Canada. Bimbo Canada creates value by being at the forefront of manufacturing and service delivery innovation in the baking industry through the continued improvement and refinement of its supply chain network while serving major grocery chains, retail outlets and foodservice operations across Canada. At Bimbo Canada, we’re more than just a bakery - we’re a family dedicated to baking delicious moments for millions. Our beliefs are the foundation of our success, and we’re looking for people who share our commitment to excellence. Hiring Requirements: The Contracts Administrator, Finance – IBP is responsible for coordinating and generating documentation for company and Independent Business Partner (IBP) route sales and repurchase transactions, processing associated accounting, and field, vendor, and IBP support. Key Responsibilities: Coordinate all IBP financial transactions (route sales and repurchases, hand held equipment sales and repurchases, contract modifications, advertising agreements) Responsible for the timely administration of weekly transaction activity as assigned, working with a variety of internal and external contacts Provide support, recommendations, application forms, and all documentation to internal sales personnel and IBP applicants Validation of IBP loan and background approvals Validation of IBP information in Oracle, AS400, and App Xtender Validation of bank value and other financial data for Corporate Accounting Coordinate new loan activity with financial lenders Coordinate IBP settlement deductions Validation and coordination of IBP Vendor set up and subsequent data changes (address, email, name changes, ACH updates) Drafting of contract and loan documents as appropriate Schedule and coordinate associated incoming and outgoing funding Maintain multiple spreadsheets, including transaction master and other historical tracking logs Ensure that all IBP Master Files are maintained to meet legal and audit requirements Handle IBP transaction inquiries and issues Complete Ad Hoc projects as necessary Experience & Education: 0–2 years of relevant experience in administration, legal administration, finance, accounting, distribution, logistics, or a related field. Post secondary education in Legal Administration, Business Administration, Finance, Accounting, or a related field. Proficiency in Microsoft Excel, including pivot tables and VLOOKUP/XLOOKUP. Experience with ERP or document management systems such as Oracle or AS400 is an asset. Strong attention to detail and ability to review and validate financial data and documentation accurately. Excellent organizational skills with the ability to manage multiple transactions, priorities, and deadlines. Strong written and verbal communication skills. Ability to work in a fast paced environment while maintaining accurate and confidential records. Experience in manufacturing, distribution, or CPG is considered an asset. The annual salary range for applicants is: $46,500 - $68,000, which does not include discretionary bonus compensation or our comprehensive benefits package. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other factors. Growth Opportunities: Bimbo Canada is committed to personal and professional growth. We offer training, development, and adva…

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