Contract Support Assistant

JOB INFORMATION Requisition ID: 13876 Number of Vacancies: 1 Department: Commercial Management (20001220) - Head & Staff - Commercial Management (30000598) Salary Information: 64,355.20 - 80,462.20 Pay Scale Group: 05SA (CAN/S/H/05SA) Employment Type: Regular New or Existing Vacancy : New Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day Posted On: November 3, 2026 Last Day to Apply: November 17, 2026 The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides: Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future. Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone. Career Opportunity The TTC has an exciting opportunity for a Contract Support Assistant in the Commercial Management Department! Reporting to the Senior Manager, Commercial Governance and Assurance, the Contract Support Assistant is responsible for providing a variety of highly detailed administrative functions in a fast-paced high- volume environment across Commercial Management related to post award contract administration activities and administrative duties to assist in the overall management/administration of the Department. What You Will Do You will play a key role in ensuring that contract documentation, amendments, payments, approvals, reporting, and records management activities are processed accurately, efficiently, and in compliance with corporate policies, contractual requirements, and legislative obligations. Working closely with Contract Managers, Project Teams, Procurement, Finance, and Vendors, you will help maintain contract records, support payment administration processes, and coordinate essential contract lifecycle activities following contract award. Post-Award Contract Administration Support Support the administration of contracts following award, ensuring contract records, amendments, work assignments, work orders, invoices, purchase orders, and related documentation are accurately processed and maintained. Prepare, review, proofread, distribute, and maintain post-award contractual correspondence, reports, amendments, release documents, and commercial records. Coordinate approvals and authorizations for Purchase Order Amendment Authorizations (POAAs) and contract changes while ensuring appropriate approvals are obtained and systems are updated accordingly. Review invoice submissions to ensure compliance with the Construction Act, including verification of proper invoices and adherence to legislated payment timelines. Administer contract holdbacks and lien-related processes, ensuring notices, tracking, and payments are managed in accordance with legislative requirements. Maintain and update contract information within the Contract Management System (CMS), IFS, SharePoint, and other departmental systems, including amendments, payment records, account coding, work assignments, and contract status information. Coordinate the electronic distribution and filing of contract amendments, work assignments, consultant staff lists, vendor correspondence, and other post-award documentation. Generate and distribute regular contract administration reports related to approvals, amendments, outstanding payments, contract status, and other key performance indicators. Coordinate Company Performance Reviews, maintain tracking databases, and ensure performance evaluations are completed, approved, and documented. Maintain contract files, docume…

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