Contract Specialist

Job Summary The Child and Family Services Agency (CFSA) is a cabinet-level agency within the District of Columbia government, committed to the safety, permanence, and well-being of children and families residing in the District of Columbia. Charged with protecting child victims and those at risk of abuse and neglect, CFSA fosters collaborations within its administrations and network of government agencies and community-based providers to deliver exceptional family-focused services to the community and its residents. This position is located in the Contracts and Procurement Administration (CPA), Office of the Deputy Director for Administration (ODDA), Child and Family Services Agency (CFSA). The Contract Specialist is responsible for the full range of pre-award and post-award functions associated with a wide variety of contractual services which are normally advertised and negotiated. The incumbent ensures that the contracts are technically and administratively sound and in compliance with the existing laws, regulations, policies, and procedures. Duties And Responsibilities Assist with procurement planning. Identifies within assigned major program(s) those large-scale subsystems, components, equipment, and services to be acquired by contract. Assist with developing procurement objectives for the program in terms of competition and price range and constructs the contractual vehicle including use of pricing arrangements, subcontracting policy, set-aside policies, and similar considerations for final approval. Prepares and maintains current acquisition plans, appropriate milestone charts, and related schedules. Assist in the planning of the negotiation strategy, coordinates strategy with negotiation team, and assists with the negotiations which are conducted with contractors to develop the contract prices and terms. Prepare contract documents final review and award. Works closely with internal and external stakeholders including Program Area, Fiscal, Human Resources, Office of Risk Management, Office of the General Counsel, and the Attorney General to help expedite the Contracting and Procurement process. Serves as an advisor to program officials in procurement planning meetings. Advises program officials of the procurement objectives to be used and assists with preparing the statements of work. Prepares determinations and findings and solicitation documents. Performs detailed analyses of all elements of cost in contractor proposals and makes competitive range determinations. Conducts preproposal conference(s) with prospective contractor(s) to arrive at a clear understanding of what is required under the proposed contract. Obtains appropriate data from business and technical officials. Issues necessary modifications to clarify questions concerning specification changes, language ambiguities, or clarification of contract clauses. Explores new or innovative contracting approaches to arrive at an equitable contract arrangement in the absence of or lack of meaningful or reliable cost and price information. Advises technical representatives on anticipated procurement requirements. Develops the contractual strategy and develops the procurement plan, considering a wide variety of pertinent issues such as funding, the results of delivery requirements, possible follow-up requirements or other contingencies. Performs contract administration. Responsibilities typically include incremental funding, preparation of rate and cost adjustments, redirection of effort, coordination of time extension, incorporation of change orders, issuance of stop work orders, issuance of cure notices or show cause letters, monitoring of Government property reporting, approval of progress payments, final payment, and contract closeout. Determines the availability of potential suppliers or develops new sources of supply. Assesses the impact on the market of large CFSA contracts. Reviews procurement requests to assure clarity, adequacy, and completeness. Determines n…

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