Contract Coordinator - Office of Capital Project Management

Purpose The Office of Capital Projects Management is seeking a Contract Coordinator to join their team. This position is responsible for analyzing contract documents to monitor and enforce compliance with City standards for construction projects. This position also manages the contracts for Capital Improvement Projects (CIP) for Water/Sewer Departments, Streets Department, Traffic and Engineering, Greenscapes, and the Solid Waste Department. We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays. Submit your application today! Essential Job Functions Monitors contracts by reviewing payrolls; conducting interviews; enforcing contractual compliance; investigating non-compliance; and ensuring wage restitution is paid; providing training; types correspondence; maintaining project files. Prepares and issues administrative materials and executed contracts; ensures invoices are processed and proper documentation is submitted. Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with the budget; prepares and issues requisitions and purchase orders. Coordinates, prepares, and processes procurement documents; obtains bid numbers and wage decisions; follows projects through the life of a contract from the procurement process to contract closeout. Provides information necessary for the establishment of new CIP projects and makes required budget adjustments. Compiles monthly, quarterly, and annual reports for capital improvement projects. Ensures contract compliance regarding payment and performance bonds for construction contracts; provides status inquires to the census bureau updating the construction progress reporting survey monthly for project. Processes, approves, and reviews payment request for accuracy; verifies required documentation; approves and processes all other project payments. Reviews certified payrolls weekly for each project, conducts on-site employee interviews to ensure compliance; investigates non-compliance and ensures wage restitution is paid. Performs other related duties as assigned. Minimum Qualifications Requires a Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities. Must possess and maintain a valid state driver's license with an acceptable driving history. Additional Requirements: Background investigation, including supervised drug screen, post of fer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. Additional Information Knowledge, Skills & Abilities: Knowledge of city purchasing and contracting procedures. Knowledge of generally accepted accounting principles. Knowledge of modern office practices and procedures. Knowledge of computers and other modern office equipment. Skill in developing short- and long-range plans. Skill in establishing priorities and organizing work. Skill in the operation of computers and other modern office equipment. Skill in public and interpersonal relations. Skill in oral and written communication. Minimum Standards: SUPERVISORY CONTROLS: Work is performed under the limited supervision of the Director. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results. GUIDELINES: Guidelines include the Capital…

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