Contract Category Manager

Reports to the Director of Sourcing and Contracting. Under general supervision and according to established policies and procedures, administers assigned contract terms and sources, negotiates, and procures inventory items and high volume items from vendors. Assist in the creation, execution and management of comprehensive sourcing strategies for supply, service, and capital categories across assigned categories. Lead cross-functional project teams, develop, and leverage supplier partnerships, Beacon Health relationships, and group purchasing organization (GPO) contracts to meet business requirements that maximize cost effectiveness for the health system and support its strategic direction. Uses computer system and Electronic Commerce (EC) approved methods for ordering and to perform basic update functions. Works with assigned vendors to insure vendors understand organization's policies and procedures for operating within Beacon Health System. MISSION, VALUES and SERVICE GOALS MISSION: We deliver outstanding care, inspire health, and connect with heart. VALUES: Trust. Respect. Integrity. Compassion. SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Facilitates sourcing activities by: Sourcing items from approved vendors. Negotiating price and procuring supplies from vendors, monitoring and maintaining inventory item master and/or lists of high volume items. Creates respective bid documents (i.e., Request for Proposal, Request for Information, Request for Quote, etc.) for solicitation/distribution to suppliers for specific product categories. Facilitates the competitive bid process ensuring timely supplier proposal submissions and adherence to bid protocols/procedures and deadlines. Conducts cost savings analyses of proposal submissions from suppliers within Microsoft Excel and/or other GPO approved contracting and analytical tools with a focus on overall total proposal value. Negotiates with suppliers based on analysis outcome compared to market trends and benchmarking data. Conducts annual, bi-annual, or quarterly business reviews with suppliers to understand trends and metrics within specific product categories, contract compliance successes or issues, new product technology opportunities, GPO member and aggregate performance, etc. Resolving accounting discrepancies and monitoring invoices to ensure that contract prices are obtained. Effectively leads Value Analysis activities by: Performing as a key liaison between the purchasing department and the value analysis team or any committee set up for an internal customer to specify products and equipment. Being responsible for effective verbal and written communication to key stakeholders including but not limited to medical staff, clinicians, executive leaders and supplier executives. Developing and analyzing product and product line proposals to create effective cost reduction, standardization and implementation strategies. Identifying potential product conversions for cost savings, coordinating the trial process and working with end users, vendors and buyers to ensure a smooth transition to the new product and minimize associated costs. Develop meeting agendas, create data presentations, develop and manage project plans. Administers all aspects of assigned contracts (both Group Purchasing and locally negotiated) by: Managing current contracts prior to expiration. Initiating processes to determine appropriate course of action (renew, request for proposal or drop). Review contract terms and conditions for necessary and relevant information. Edit and track changes aligning with health system or GPO terms and conditions. Creating, maintaining and revising the template database for system contracts. Auditing and monitoring contracts within scope of responsibility for compliance, i.e., price, maintenance of product lines, system usage obligations, etc. Maintaining thorough and accurate contract files. Develops EC business solutions by: Planning and implem…

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