Contract and Vendor Management Specialist

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. This position is with HCR’s Affordable Housing Corporation (AHC) . This is not a civil service position, and a civil service exam is not required. Candidates must meet the minimum qualifications outlined below to be considered. NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency. The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management, and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services. DUTIES AND RESPONSIBILITIES: The Contract & Vendor Management Specialist will be responsible for assisting the Vice President of Contracts and Administration with professional services procurements, contract administration, vendor management, compliance, and financial tracking, including but not limited to: Manage HCR’s contract portfolio across seven agencies and multiple revenue streams, including contract lifecycle tracking, amendments, renewals, expirations, and closeout. Harness a refined understanding of varying procurement methods that drives the contracting and vendor management role; including, but not limited to, Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements. Support procurement and contracting activities, including vendor due diligence, eligibility verification, and contract documentation. Review and interpret contract terms and clauses and ensure compliance with contractual requirements, including deliverables, insurance, reporting, and payment terms. Conduct vendor and contract compliance reviews and maintain required certifications, licenses, insurance, and other documentation. Create requisitions and purchase orders in SAP and support invoice processing and payment activities. Monitor contract expenditures, budgets, and spend-downs and support financial reconciliation. Prepare monthly, quarterly, and annual contract, procurement, and financial reports using SAP and other systems. Coordinate required contract submissions and approvals, including Office of the State Comptroller (OSC) submissions, when applicable. Manage vendor communications and performance, including resolving contract issues, and coordinating annual vendor performance questionnaires. Collaborate with Finance Administration, Legal, program teams, vendors, and other partners to support timely and compliant contract administration. Support MWBE and SDVOB requirements and related compliance reporting. Review contract files and reporting for accuracy, completeness, and compliance with applicable requirements. Identify process improvements, compliance risks, and opportunities to strengthen contract management practices. Perform other related duties as assigned. WHO YOU ARE: Bachelor’s degree and …

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