Contract Administrator

Description: JOB SUMMARY: The Contract Administrator will support pre-award, award, post-award administration, and closeout activities for federal prime contracts, task orders, subcontracts, and related agreements. The role will work closely with business development, project management, finance, procurement, and operational personnel to help ensure that contractual obligations are understood, documented, tracked, and performed in accordance with applicable requirements. The Contract Administrator will support the administration of federal contracts throughout the contract lifecyle. This position requires practical knowledge of the Federal Acquisition Regulation (FAR), applicable agency supplements including the Defense Federal Acquisition Regulation Supplement (DFARS), and federal small-business contracting programs. The Contract Administrator will support compliance with requirements applicable to SBA 8(a) Program participation, small-business set-asides, and Alaska Native Corporation (ANC)-affiliated federal contracting operations, as applicable to the entity, opportunity, and contract. ESSENTIAL FUNCTIONS: Pre-Award and Proposal Support: Review federal solicitations, including RFPs, RFQs, RFIs, Sources Sought notices, amendments, and related procurement documents. Assist in identifying proposal submission requirements, contractual terms, representations and certifications, required deliverables, evaluation criteria, and compliance risks. Develop and maintain solicitation compliance matrices, proposal schedules, contract data summaries, proposal assumptions, and other administrative proposal support materials. Coordinate with business development, capture, technical, pricing, finance, and operations personnel to support timely and compliant proposal submissions. Support preparation and review of contract-related proposal documents, including past performance submissions, compliance responses, subcontractor information, teaming documentation, and required certifications. Assist with the preparation, review, and administration of nondisclosure agreements, teaming agreements, consultant agreements, subcontractor documentation, and other business-development-related agreements. Support transition activities from proposal through award, including award review, internal kickoff materials, contract summaries, responsibility matrices, and initial compliance tracking. Contract Administration: Administer assigned federal prime contracts, task orders, subcontracts, modifications, and other agreements under the direction of the Director of Contract Management and Compliance. Maintain complete, organized, and auditable electronic contract files containing awards, modifications, correspondence, deliverables, funding documents, approvals, reports, and closeout records. Track contract periods of performance, option dates, funding levels, deliverables, invoices, reporting obligations, key personnel requirements, insurance requirements, and other contractual commitments. Prepare contract summaries, modification logs, deliverable calendars, status reports, and internal briefings for program teams and leadership. Coordinate the routing, review, execution, distribution, and filing of contracts, task orders, modifications, and related contractual documents. Support preparation of contractual correspondence, including requests for clarification, notifications, requests for approval, extension requests, and responses to customer requests. Assist with monitoring scope changes, customer direction, schedule impacts, funding issues, and potential out-of-scope work; elevate matters requiring formal contractual action. Support contract closeout activities, including records reconciliation, final deliverable tracking, release documentation, final invoice coordination, property-related documentation, and contract-file completion. Compliance and Set-Asides: Support application of applicable FAR, DFARS, agency supplements, contract clauses, and customer-spe…

View the full posting and apply