Contract Administrator

Thank you for considering a career at Port Houston. We appreciate your interest in joining our team. By applying, you are taking an important step toward advancing your career with an organization committed to excellence. Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact. Before submitting your application, please ensure your resume is ready for upload in either .doc or .pdf format. Application must be completed in full. Position Summary Administer formal contracts of more than $50,000 with duties including contract administration, tracking and analysis, compliance, and vendor performance monitoring. Key Responsibilities/Duties Provide leadership for the administration of contracts, compliance and database function; organize, maintain, and electronically track all contracts and related documents; ensure database functionality to properly serve Procurement Services and its customers; lead contract closeout efforts Leverage technology solutions to maximize effectiveness and efficiency of the strategic procurement process; investigate new opportunities for utilization in order to improve the efficiency and/or effectiveness of various Port Houston processes, including new systems, process changes, and process development Assess, track, and identify Port Houston needs for long-term contract specification, acquisition, maintenance, and support requirements; work with key stakeholders (internal and external) to maintain a professional relationship; serve as the authorized point of contact and subject matter expert for all contract administration matters Design, develop, and execute assigned procurement programs to maximize efficiency, cost savings, and reduce liability exposure, including file creation, administration, tracking, compliance, and vendor performance monitoring Ensure suppliers meet defined requirements, goals, and targets; establish supplier improvement targets in cost, quality, and delivery; manage contracts to ensure cost, service, and quality requirements are met Participate in procurement related meetings, including pre-bid/pre-proposal conferences, bid/proposal openings and initial and final rank and evaluation meetings Create and distribute project advertising schedule and report; follow up with requesting departments to request upcoming projects for advertisement Manage and administer Port Houston e-procurement system Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you) Perform other duties as required Education/Experience Bachelor’s degree in Business Administration, Public Administration, Finance or related major in a public or accredited private academic institution required 3+ years of related procurement or contracts administration experience required Certified Public Purchasing Officer preferred Certified Texas Procurement Manager preferred Knowledge, Skills, Abilities And Behaviors Knowledge of contract management processes and procedures Knowledge of contract management software applications Knowledge of e-procurement software Working knowledge of contract monitoring systems Public speaking skills Customer service skills Ability to work collaboratively Ability to communicate clearly and concisely, both orally and in writing Ability to meet critical deadlines Ability to prioritize multiple tasks Ability to establish and maintain effective working relationships with key stakeholders Must possess an intermediate proficiency with Microsoft Word, Excel, power Point and Outlook Key Competencies Required Attention to Detail Contributes to Team Performance Customer Focus Flexible and Adaptive Planning and Organizing Technical/Professional Knowledge and Skills This work site location of this job is: Port Houston Administration Building Work Environment The work environment characteristics described h…

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