Contract Administrator

At HoganTaylor , we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for a Contract Administrator who’s passionate about making a meaningful impact on our clients, our communities, and our team. As a Contract Administrator at HoganTaylor , you’ll play an important role in protecting the firm, supporting sound business decisions, and helping our teams work effectively with the vendors and partners who support our business. Working closely with the Director of Data Management & Privacy and the Vendor Management Team, you’ll help manage contracts and agreements from intake through renewal and archival, ensuring they align with HoganTaylor’s risk management, data governance, privacy, and compliance expectations. You’ll also partner with teams across the firm to operationalize approved agreements, monitor important obligations and deadlines, and continually improve the processes that make contract management more efficient. This is an opportunity to bring your best , build expertise in contract and vendor management, and make an impact in a dynamic environment where collaboration and attention to detail matter. What You’ll Do Contract Lifecycle Management Administer the end-to-end contract lifecycle, including intake, review routing, approvals, execution, renewal, and archival. Maintain the firm’s vendor management system, ensuring contracts and supporting documentation are accurate, accessible, current, and properly version-controlled. Track renewal dates, expiration timelines, termination windows, key obligations, and other critical contractual milestones. Coordinate amendments, addendums, and renewals with vendors and the Vendor Management Team. Help ensure contracts move efficiently through the appropriate review and approval processes. Review & Compliance Support Support contract reviews by gathering required information, coordinating discussions with stakeholders, and confirming that necessary terms and documentation are included. Help ensure agreements align with HoganTaylor policies, legal requirements, and applicable privacy, confidentiality, security, and compliance expectations. Assist with obtaining and maintaining vendor documentation, including SOC reports, privacy and security questionnaires, insurance certificates, and compliance attestations. Identify potential risks, missing information, or inconsistencies and appropriately escalate issues to leadership. Perform quality checks to ensure contract and compliance documentation is complete, accurate, and organized. Assist with reviews of systems, records, and logs to help ensure sensitive information is handled confidentially and in accordance with firm policies. Vendor Coordination & Communication Support vendor onboarding activities and ensure required contract and compliance materials are completed. Communicate contract status, timelines, outstanding actions, and upcoming deadlines to the Vendor Management Team and management. Build positive, professional relationships with internal stakeholders and external vendors through timely and responsive communication. Complete monthly reconciliation of credit card charges for the Vendor Management Team. Process Improvement & Documentation Contribute to the development and maintenance of standard operating procedures, templates, workflows, and other contract management resources. Identify opportunities to streamline contract review, approval, and documentation processes. Help create consistent, efficient processes that enable our teams to equip our clients while managing risk effectively. Support audits, compliance reviews, and internal assessments by providing accurate and timely documentation and reports. Reporting & Tracking Maintain compliance calendars and track regulatory deadlines, contractual milestones, and required follow-up activities. Prepare periodic reports on contracts, renewals, upcoming…

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