Contract Administrator

Who We Are EOI Space specializes in developing and deploying a network of satellites in Very Low Earth Orbit (VLEO) to provide ultra-high-resolution Earth imagery. We aim to deliver timely and actionable data for commercial and defense applications. We are on our way to achieving many industry firsts. This demands an ambitious team that revels in leaning into challenges, getting hands-on, and working together. EOI Space is growing quickly and looking for a Contract Administrator to support our contracting and compliance functions. Reporting to the Senior Contracts Manager, this role works closely with cross-functional teams to keep contracts accurately tracked, documented, processed, and maintained throughout their lifecycle and to support the consistent execution of established contracting and compliance processes. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment where priorities evolve quickly. The successful candidate will have strong follow-through, sound judgement, and the ability to identify issues that should be escalated to the Senior Contracts Manager. What You Will Do The Contract Administrator supports the Senior Contracts Manager in the preparation, administration, and management of contracts, subcontracts, non-disclosure agreements, master service agreements, statements of work, consulting agreements, vendor agreements, and customer contracts. This role maintains contract and compliance records, coordinates reviews and approvals, tracks deliverables and contractual obligations, and ensures documentation is complete, accurate, and organized. The Contract Administrator will also provide administrative support for compliance, regulatory, and corporate governance activities managed by the Senior Contracts Manager. This role is responsible for helping ensure established contracting and compliance procedures, templates, approval requirements, and recordkeeping processes are consistently followed across the organization. This role plays an important part in supporting an efficient and well-organized contracting function as EOI Space continues to grow. Responsibilities Support the preparation, review, routing, execution, and administration of contracts, subcontracts, NDAs, MSAs, SOWs, consulting agreements, vendor agreements, and customer agreements. Prepare, route, and track non-disclosure agreements (NDAs) and other routine agreements using established templates, playbooks, and standard terms; identify deviations or non-standard provisions and escalate them to the Senior Contracts Manager as appropriate. Maintain contract files, databases, trackers, and document repositories to ensure accurate, organized, and up-to-date records. Track contract expiration dates, renewal and termination deadlines, notices, reporting requirements, payment milestones, and other contractual obligations and communicate upcoming requirements to appropriate stakeholders. Coordinate contract review and approval workflows across legal, finance, engineering, procurement, and leadership teams. Assist with compliance (company policy, customer requirements, and government regulations), audits, and data requests, and coordinate with the Senior Contract Manager. Support export compliance administration and recordkeeping, including conducting and maintaining screening records, authorizations, training records, and other documentation associated with export compliance. Assist with regulatory and corporate governance administration by maintaining records, tracking deadlines, organizing supporting documentation, and coordinating required signatures, approvals, or submissions at the direction of the Senior Contracts Manager. Coordinate signatures, document distribution, and filing of fully executed agreements. Assist with preparation and administration of amendments, notices, certifications, representations, contract summaries, and other routine contract-related documentation. Support vendor and su…

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