Contract Administrator

About Us: As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation. At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together. We’re proud to foster a workplace culture built on dedication, teamwork, and genuine care. Our commitment to creating a positive environment is reflected in our employee feedback from the 2025 Employee Engagement Survey, with 92.8% of employees saying they enjoy their work, and 92.6% feeling equipped with the resources they need to stay safe on the job. If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you! The Opportunity: The Contract Administrator is responsible for the administration of contracts throughout their lifecycle. The position supports internal departments by coordinating contract execution, maintaining contract records, monitoring vendor performance requirements, tracking insurance and compliance documentation, managing contract renewals and expirations, all through the electronic contract management system as well as supporting departments as it relates to contract deliverables. The position serves as a key liaison between Procurement, Legal Services, departmental contract owners, and vendors to promote effective contract management, compliance, transparency, accountability, and vendor performance across the organization. This position focuses primarily on post-award contract administration rather than competitive procurement activities. Responsibilities Include: Coordinate the preparation, review, finalization, and execution of agreements following contract award, including internal approvals, vendor signatures, and consistency with approved procurement documents. Maintain electronic contract files, databases, and a centralized contract repository, ensuring accurate documentation and proper records retention. Monitor contract milestones, obligations, amendments, deliverables, terms, commencement dates, renewals, extensions, and expiry dates. Prepare or support the preparation of contract amendments, extensions, and administrative modifications. Provide advance notification through software to departments regarding upcoming contract expirations and coordinate renewal discussions and extension requirements with contract owners. Produce regular reports on contract status, renewals, expirations, and compliance activities. Support departments in administering vendor performance programs, including the collection and documentation of vendor performance evaluations. Monitor service level agreements (SLAs), key performance indicators (KPIs), and contract deliverables. Track vendor performance issues, assist departments in documenting corrective actions, and maintain vendor performance records for future procurement activities. Monitor certificates of insurance, bonding documents, licenses, registrations, and other compliance requirements, and notify vendors and departments regarding expiring compliance documentation. Ensure required documentation remains current throughout contract terms, assist in identifying and escalating potential contract compliance risks, and support audits and records requests related to contract administration. Provide guidance to departments on contract administration processes and best practices, liaise with suppliers, vendors, Legal Services, Finance, and departmental representative…

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