Contract Administrator

Location: Dartmouth, Nova Scotia Workplace: Onsite Career Opportunity GeoSpectrum is growing and has a new career opportunity for a Contract Administrator. The Contract Administrator supports the effective administration of customer, supplier, and commercial agreements throughout the contract lifecycle. The role coordinates contract documentation, monitors deliverables and key dates, maintains accurate records, and assists internal stakeholders with contract-related processes. The successful candidate possesses excellent communication skills, both written and oral, is highly organized, detail-oriented, diligent, commercially aware, a diligent self-starter, and able to handle sensitive information with discretion and sound judgment. Responsibilities Coordinate the preparation, review, execution, distribution, and filing of customer, supplier, subcontractor, confidentiality, and other commercial agreements. Maintain the contract repository and ensure executed agreements, amendments, correspondence, approvals, and supporting records are complete, accurate, and current. Track contract milestones, deliverables, notice periods, renewal dates, expiry dates, reporting requirements, and other obligations; follow up with responsible stakeholders, as needed. Review contract documents for completeness, consistency, required approvals, authorized signatures, and compliance with established procedures. Prepare contract summaries, status reports, trackers, correspondence, amendments, change documentation, and standard-form agreements. Support internal reviews by coordinating input from legal, finance, sales, procurement, project management, security, quality, and other stakeholders. Assist with contract changes, claims, deliverable acceptance, invoicing requirements, closeout activities, and records retention. Respond to routine contract inquiries and escalate legal, financial, operational, or compliance concerns to the appropriate authority. Support customer and supplier onboarding, including collection and validation of required commercial documentation. Monitor compliance with company policies, delegated authorities, contractual commitments, and applicable regulatory or customer requirements. Help identify contractual risks, discrepancies, and overdue actions, and maintain clear records of proposed resolutions and decisions. Protect confidential, proprietary, controlled, and commercially sensitive information in accordance with applicable requirements. Assist with Industrial and Technological Benefits (ITB) transactions and supporting documents Other responsibilities as assigned by management. Experience and Qualifications Bachelor's Degree in Business Administration or a related field, or an equivalent combination of post-secondary education and relevant work experience. Minimum two years experience working in business administration or information services. High proficiency in Microsoft Office applications and Adobe Acrobat. Familiarity with Enterprise Resource Planning (ERP) systems is considered an asset. Knowledge or awareness of U.S. Federal Acquisition Regulation (FAR) and Defence Federal Acquisition Regulation Supplement (DFARS) requirements is considered an asset. Self-motivated and proactive, with the ability to work independently and take initiative. Excellent organizational and time management skills, with the ability to manage competing priorities and deadlines. Security Requirements All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances. About Us GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting‑edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state‑of‑the‑art underwater acoustic components, transducers, and end‑to‑end systems for maritime surveillance and exploration. Serving client…

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