Construction Purchasing Agent

Company Overview Habitat for Humanity of Tampa Bay Hillsborough (HFHTBH) is dedicated to eliminating substandard housing through constructing, rehabilitating, and preserving homes in partnership with community volunteers, donors, and homeowner applicants. Since 1987, we have built or renovated over 200 homes across Hillsborough County, striving to create a world where everyone has a decent place to live. Summary/Objective: The Purchasing Agent will oversee the procurement and distribution of the organization’s construction equipment, supplies, and services. Purchasing Agent is also responsible for securing (3) bids per house plan from each trade, as well as creating/managing the Scope of Work for each trade. Purchasing Agent shall manage the bid process, and work closely with the Construction department to ensure materials are ordered and received on time, and at the best available price. The Purchasing Agent also provides support to SVP in securing permits for new construction projects. This could include gaining or sharing information for new projects with SVP, our Permit Service Provider, or County/City municipalities as needed. Essential Functions: Support the safety practices of the affiliate. Coordinate with Field Staff and SVP/VP of Construction to create material delivery schedules on project management software. Procurement of materials, supplies and sub-contractors in compliance with the Purchasing Policies and Procedures of the Affiliate as directed by the SVP/VP of Construction. Review Monthly cost comparisons for suppliers/trade partners. Secure 3 bids per trade on all house plans to ensure competitive pricing. Establish and manage estimating templates. Attend scheduled meetings with the Construction Staff and SVP/VP of Construction. Maintain Construction Master agreements with subcontractors. Coordinate with the Operations Support Analyst to ensure sub-contractors have the appropriate insurances to secure the organization and maintain compliance with subcontractor insurance coverage in construction management software. Issue Purchase Orders and manage material delivery with Site Foreman and Trade Partners. Work closely with SVP/VP of Construction to review trade partner performance. Analyze supply chain and make recommendations and/or policy for lead time ordering and cutoff times. Provide support for attaining permits for new projects. Attend meetings required by the affiliate. Competencies: Commitment to the mission and vision of Habitat for Humanity. Effective interpersonal skills with a variety of people, personalities and backgrounds. Excellent verbal and written communication skills. Have superior analytical and influencing skills. Sound financial management knowledge, project management and negotiation skills. Team player with the ability to work well under pressure. Ability to organize, plan, schedule, prioritize, coordinate, and manage multiple activities with attention to detail. Proficiency with Microsoft Office. Experience with homebuilding software a plus. Work Environment: The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job in an office. This role routinely uses standard office equipment such as computers, printers, phones, tablets, filing cabinets, and fax machines. Physical Demands: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate performs the following activities: standing; walking; bending, squatting, use hands, reach with hands/arms, listen and communicate. Position Type/Expected Hours of Work: This is a full-time exempt position. The typical workweek is Monday through Friday with occasional Saturdays. This position is hybrid and/or remote, with possibility of some on site or in office as needed, 40 hours per week to support…

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