Construction Project Coordinator I

Benefits: Health insurance Paid time off Training & development 401(k) matching Competitive salary Job Overview We are seeking an organized, proactive, and detail-oriented Construction Project Coordinator I to support our heavy civil, commercial, and engineering project workload. The position supports our project management team performing project administration tasks, ensuring that all contracts, permits, schedules, material procurement, documentation, and communications flow smoothly between project managers, clients, subcontractors, and vendors. Key Responsibilities Serve as a central point of communication between project stakeholders, team members, and leadership. Dual-System Data Management: Act as the primary office administrator for Procore and in-house Excel project workbooks to track project metrics. Procurement Support: Coordinate logistics for material deliveries and equipment rentals, ensuring timely arrival to minimize field downtime. Bidding & Estimating Support: Assist in soliciting and obtaining vendor quotes for estimation and bidding purposes. Project Documentation & Compliance: Process, log, and track crucial project compliance paperwork including RFIs (Requests for Information), submittals, shop drawings, and other documents. Document Control: Process and track required business licenses and permits for active projects and maintain compliance with utility clearance notifications (e.g., 811). Financial Administration: Review subcontractor and material vendor invoices against purchase orders, verify progress billing quantities, and prepare change orders for approval. Meeting Coordination: Schedule coordination meetings; attend pre-bid, progress, or other meetings as needed; record detailed minutes to track deliverables and action items for stakeholders. Project Closeout: Organize final closeout packages, including as-built drawings, material certifications, operations and maintenance (O&M) manuals, and other required documents. Other Duties: Perform other duties as needed. Required Qualifications Experience: Minimum 1–3 years of experience in construction coordination or project administration. Will consider higher tier candidates based on experience. Software Expertise: Proficiency with Procore and/or Microsoft Excel skills are required (must be comfortable navigating and updating complex, custom workbooks, formulas, and data trackers). Plan Sheet Literacy: Strong ability to read, interpret, and navigate construction drawings and details. Education: High school diploma or equivalent required; a degree or certificate in Construction Management, Civil Engineering, or a related field is preferred. Core Competencies Data Integrity & Accuracy: High-level structural accuracy to ensure information remains perfectly synchronized and consistent between tracking mechanisms. Logistical Sharpness: Ability to coordinate complex supply chains and equipment allocations from an office setting. Clear Communication: Professional verbal and written skills to interface effectively with engineers, public agency representatives, subcontractors, suppliers, and field superintendents. Location: Primarily office-based (in-person) with occasional travel to job sites or meeting locations. Salary Range: Typically ranges between $45,000 – $65,000 annually commensurate with experience. Other Benefits: PTO of 2 weeks annually, holiday pay, eligibility for 401(k) contributions with up to 4% match, health insurance offered (premiums paid by employee).

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