Construction Operations Manager

Operations Manager Construction / JOC Task Order Coordination | Detailed Role & Duties Initial focus: USPS multiple states Job Order Contracts Initial evaluation: 30 days Work location: 2621 Sandy Plains Road, Suite 102B, Marietta, GA 30066 Monday to Friday, 8 a.m. to 5 p.m. Compensation: $70,000 in Year 1; $75,000 in Year 2 based on performance. Position overview · This is a hands-on, phone-intensive operations role—not solely an administrative or email-based position. The Operations Manager owns the flow of incoming task orders, subcontractor outreach, site visits, competitive pricing, estimating handoffs, subcontractor onboarding, scheduling, progress tracking, and closeout coordination. · The first 30 days will focus primarily on contacting and managing subcontractors for multiple states USPS task orders. Responsibilities can expand into Procore, billing, procurement and broader operations as proficiency is demonstrated. 1. Task order intake and initial client response · Monitor designated client inbox and promptly acknowledge receipt of each new task order or service request. · Create a consistently named project folder and task-order entry; save the original email, attachments, site information, deadlines and correspondence. · Review client email, work request, plans and photos; identify location, reported issue, likely trades, access requirements, due dates and unanswered questions. · Call the USPS facility contact, maintenance director or employee who initiated the work ticket to understand the actual field conditions and desired repair; document their answers and distinguish confirmed scope from assumptions. · Escalate unclear authorization, scope changes or out-of-region work before committing the company; coordinate any required Gordian/JOC routing with management. 2. Subcontractor sourcing and PHONE OUTREACH — highest priority · Identify appropriate local subcontractors by trade and geography using company lists, referrals and new research. · Personally call prospective subcontractors to explain the opportunity, verify capability, availability, travel radius and interest; use email to document details, not as a substitute for calls. · Make repeated, professional follow-up calls when needed; track every call, voicemail, email, response, commitment and next action. · Secure at least TWO independent qualified quotes per trade; target THREE for single-trade scopes such as asphalt or concrete, subject to management-approved exceptions. · If a subcontractor declines, does not respond or misses a commitment, promptly contact replacements rather than waiting until the deadline. · Develop a dependable bench of subcontractors across multiple states territory, responsiveness and performance. , organized by trade, 3. Site visit coordination and quote management · Coordinate access and inspection appointments with facility contacts and subcontractors; communicate site address, scope, access instructions, PPE and contact information. · Confirm appointments in advance and follow up afterward to verify the subcontractor actually attended. · Obtain dated site photographs and relevant measurements or observations from each subcontractor; save them to the correct project folder. · Set a specific quote due date with each subcontractor, call before deadlines and persistently follow up on missing pricing. · Review quotes for trade coverage, inclusions, exclusions, qualifications, schedule, and obvious gaps; request clarifications or revisions. · Maintain a live bid log showing contacted firms, site visit dates, quote deadlines, quote receipt, price and status. 4. Estimator handoff and bid support · Provide the estimator with the verified scope, client correspondence, drawings, site photos, subcontractor quotes, exclusions and schedule constraints. · Clearly identify which trades h…

View the full posting and apply