Construction Administrative Assistant

About Us Bertussi Contracting Inc. is a well-established, family-owned and operated construction company located in Pearl River, NY. We are seeking a motivated, organized, and resourceful Construction Administrative Assistant / Project Coordinator to support our office staff, management team, and construction projects. Responsibilities Coordinate and manage the entire bid process, including preparation and submission of bids. Prepare and manage project submittals. Coordinate procurement of materials and subcontractors. Prepare contracts and payment applications using AIA software. Provide administrative support to management and project teams. Maintain accurate records, perform data entry, and assist with project documentation. Manage calendars, schedule appointments, and coordinate meetings. Prepare and distribute correspondence, memos, and reports. Handle incoming calls and general office administration. Perform additional duties as needed to support daily operations and project completion. Qualifications Previous administrative experience required; construction industry experience strongly preferred. Strong organizational, communication, and time-management skills. Proficiency in Microsoft Office, particularly Excel and Word. Experience with QuickBooks or other accounting software is a plus. Familiarity with AIA software and construction documentation is preferred. Excellent attention to detail, data entry, and typing skills. Ability to manage multiple priorities, follow instructions, and meet deadlines. Professional telephone skills and familiarity with standard office equipment. The Ideal Candidate We are looking for someone who takes initiative, thinks critically, and approaches challenges with a positive, can-do attitude. The ideal candidate is a dependable team player who can follow direction, work independently, anticipate next steps, and take ownership of assignments from start to finish. We value someone who takes responsibility for seeing tasks through to completion. The ability to stay organized, solve problems, communicate effectively, and keep projects moving forward is essential. If you are motivated, detail-oriented, and enjoy being an integral part of a team in a fast-paced construction environment, we encourage you to apply. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Experience: Construction administrative: 3 years (Preferred) Ability to Commute: Pearl River, NY 10965 (Required) Work Location: In person

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