Commercial Fleet Bid Coordinator - Clay, NY

Davidson Ford Pro Elite Commercial Center is expanding and we’re looking for a driven Commercial Fleet Bid Coordinator to help drive business development and growth! Our commercial center sells and services vehicles for fleet companies, school districts, police and government municipalities, contractors and more across Central New York. This position is responsible for finding and writing bids, creating vehicle and upfitting quotes, track current bids, and handling the paperwork for the bids and vehicles. We take pride in what we do here and that includes taking care of our employees and our customers. Come join our team and see why our company has one of the highest dealership review ratings around! Hours: Monday - Friday, 8:30am - 5:00pm Pay Range: $47,000 - $57,000+/yr Responsibilities: Monitor various bid and contract portals for potential opportunities. Write and assemble bids or contract responses including company qualifications, service and warranty support, delivery plans, and references. Gather required forms, certifications, bonds, affidavits, and vendor registrations. Work with the commercial sales team to recommend bids based on a number of factors. Register the company as an approved vendor across Central New York. Maintain required vendor documents. Reach out to fleet managers, purchasing agents, and public works to introduce our company and get added to bid lists. Build quotes for different fleet upfitting configurations. Request and compare quotes. Log every bid. Keep track of upcoming contract renewals and repeat bid cycles. Track each unit from order through delivery to keep customers updated on the status. Prepare purchase orders, delivery packets, invoices, and tax-exempt documents for municipal and fleet deliveries. Other duties as assigned. Required Skills: Excellent verbal and written communication skills. Strong attention to detail. Proficient with technology and various software applications. Strong time management skills with the ability to manage multiple deadlines. Must be at least 18 years of age with a high school diploma or GED. Must have a valid Driver’s License. Preferred Skills: At least 1 - 3 years of experience working in a bid writing, government bidding, purchasing, proposal, sales support, or dealership office role. Previous experience with VinSolutions, DMS systems, or bid portals. Associates or Bachelors degree. Benefits and Growth Opportunities: Discounts on service, parts, and vehicles! Sick Leave accrued every week. We offer great benefits including Excellus medical insurance, Guardian dental insurance, and Davis vision insurance. We offer a reimbursement for qualifying out of pocket costs. We offer supplemental insurance through Aflac including: Life, Short-Term Disability, Accident and Critical Illness. We offer both Traditional and Roth 401(k) plans with an employer match. We offer paid holidays. We offer advancement opportunities within a large organization. We are an Equal Opportunity Employer. We have an Employee Assistance Program, available to our employees and their immediate family members free of charge! Physical Requirements: The ability to lift and carry up to 20 pounds. The ability to regularly perform repetitive motion tasks such as writing and typing. The ability to stoop, kneel, or crouch. The ability to sit for an extended period of time.

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