Collections and Purchasing Manager

Job Posting: Collections and Purchasing Manager Company: Poly-Metal Position Title: Collections and Purchasing Manager Position Summary Poly-Metal is seeking a detail-oriented and organized Collections and Purchasing Manager to oversee accounts receivable, customer collections, and purchasing activities. This position is responsible for maintaining healthy cash flow by monitoring outstanding customer invoices and recovering overdue payments, while ensuring the timely and cost-effective procurement of materials, components, supplies, and services necessary to support business operations. The ideal candidate will have experience in collections and purchasing, proficiency with Epicor software, strong organizational skills, and the ability to manage multiple priorities in a fast-paced manufacturing environment. This role also supports purchasing quality requirements by ensuring purchase orders are accurate, complete, properly approved, and placed with approved suppliers when required. Key Responsibilities Accounts Receivable and Collections Monitor customer accounts, manage outstanding invoices, and follow up on overdue payments to ensure timely collection and maintain healthy cash flow. Communicate professionally with customers regarding past-due balances, payment commitments, and account discrepancies. Research and resolve payment issues, billing discrepancies, and account disputes in coordination with internal departments and customers. Maintain accurate accounts receivable records and document collection activities and customer communications. Obtain and review customer credit references to assist with evaluating creditworthiness and payment risk. Purchasing and Procurement Coordinate the procurement of materials, components, supplies, equipment, and services required to support daily operations. Ensure purchases meet specified quality and quantity requirements, are obtained at competitive and economical costs, and are delivered on schedule. Prepare, review, process, and maintain purchase orders using Epicor software. Verify that purchase orders are complete, clear, and accurate, including applicable product or service descriptions, specifications, revisions, quality requirements, and other relevant purchasing information. Review and approve purchase orders in accordance with company procedures and established authorization requirements. Provide approved purchase orders to the appropriate internal departments, including Shipping, to support verification upon receipt. Place orders for products and services affecting product quality only with approved suppliers, in accordance with company procedures. Coordinate with suppliers to confirm order details, pricing, delivery schedules, and required documentation. Monitor open purchase orders and follow up on late deliveries, shortages, and discrepancies. Work closely with Quality, Shipping, Production, and other departments to resolve purchasing and supplier-related issues. Support supplier selection and ensure applicable customer, regulatory, and quality management system requirements are communicated to suppliers. Maintain accurate purchasing records and documentation in accordance with company procedures. Qualifications High school diploma or GED required. Previous experience in accounts receivable, collections, purchasing, procurement, or a related position. Experience using Epicor ERP software required or strongly preferred. Familiarity with purchase orders, supplier coordination, and accounts receivable processes. Understanding of supplier approval procedures and purchasing quality requirements preferred. Manufacturing industry experience is a plus. Required Skills and Competencies Strong attention to detail and accuracy. Effective time management and prioritization skills. Ability to manage multiple tasks, deadlines, and competing priorities. Strong communication and interpersonal skills. Professional and persistent approach to customer collections and supplier follow-up. Stron…

View the full posting and apply