Cold Warehouse Operations Administrative Assistant (English-Spanish required)

Operations Administrative Assistant – Bilingual English/Spanish Location: Los Angeles, CA 90021 — On-site Job Type: Full-time Pay: Starting at $22 an hour Schedule: Monday-Friday plus overtime 1 day of overtime expected till end of year About the Position We are seeking an organized, detail-oriented Operations Administrative Assistant with strong Excel skills, logistics experience, and bilingual proficiency in English and Spanish. You will support daily warehouse and transportation operations by coordinating delivery appointments, assisting drivers and customers, maintaining accurate documentation, and processing authorized payments. The ideal candidate communicates clearly, follows through on outstanding items, and manages daily deadlines in a busy environment. Key Responsibilities Schedule and confirm inbound and outbound delivery appointments by phone and email. Check drivers in and out and verify receiving, delivery, invoice, and trip documentation. Communicate with customers, vendors, drivers, warehouse staff, and management in English and Spanish. Review invoices, proof of delivery (POD), receiving records, and transfer documents for completeness and required signatures. Scan, upload, and organize documents in company systems. Verify purchase order numbers, reference numbers, and supporting attachments. Track missing paperwork, follow up on discrepancies, and escalate unresolved issues to management. Use Excel to maintain tracking spreadsheets, organize operational information, and prepare reports. Process authorized customer card payments, close paid invoices, and maintain accurate receipts. Complete daily cashier reconciliation and closing procedures. Monitor assigned emails and provide timely administrative support. Protect confidential customer, payment, and company information. Required Qualifications High school diploma or equivalent. Experience in logistics, transportation, warehouse operations, or related administrative support. Strong Microsoft Excel skills, including formulas, sorting, filtering, and accurate data entry. Bilingual proficiency in English and Spanish to communicate professionally with customers, vendors, and coworkers. Working knowledge of Microsoft Outlook and standard office equipment. Strong attention to detail, organizational skills, and follow-through. Ability to manage multiple priorities and meet daily deadlines. Dependable attendance and punctuality. Ability to work independently and coordinate effectively with other departments. Preferred Qualifications One to three years of relevant administrative or operations experience. Experience reviewing invoices, PODs, delivery paperwork, or receiving records. Familiarity with ERP, order-management, or document-imaging systems. Experience processing card payments, reconciling transactions, or supporting accounts receivable. Associate degree or additional business or administrative training. How to Apply Submit your resume through Indeed highlighting your logistics experience, Excel skills, and English/Spanish proficiency or email it directly at recruitment@resourcesra.com Pay: From $22.00 per hour Expected hours: 40.0 – 60.0 per week Benefits: Paid time off Referral program Application Question(s): Can you consistently work on-site in Downtown Angeles, CA 90021 during Monday to Friday and Saturday if required? Can you meet attendance and punctuality requirements during the 60-day introductory period, understanding that unexcused absences or tardiness may result in termination, excluding legally protected absences or accommodations? Can you communicate professionally in both English and Spanish with customers, vendors, drivers, and management? How many years of experience do you have in logistics, transportation, or warehouse administrative support? Briefly describe how you have used Excel to track deliveries, reconcile information, or prepare reports. Do you have experience processing customer payments and reconciling daily tran…

View the full posting and apply