Clinical Operations - Equipment Inventory

This position is essential to the dental, audiology, podiatry and vision care we provide in the field. The vision equipment coordinator is responsible for meeting the needs of our field teams by working with the clinical field team managers to ensure the teams have the necessary working equipment and supplies to provide quality care to our residents and keeping equipment compliant with state regulations and Aria’s high standards. Expert level knowledge with all mobile dental/vision equipment, what it does, and how it works by 60 days of employment and throughout the duration of employment.

• Expert level knowledge with all vision equipment, what it does, and how it works, and how to trouble shoot and fix it within 60 days of employment.
• Manage and coordinate the supply ordering process for all field teams and ensure that supplies are ordered and delivered on the timeline set up, twice per month or as needed to keep field teams always stocked with what they need.
• Roll out the inventory tools decided on by Equipment Manager and department heads, to categorize and track all major pieces of optometry equipment and amniotic membranes with a detailed inventory process
• Ensure equipment is organized and properly inventoried
• Track equipment serial numbers and keep records up to date to provide upon request
• Ensure new field team equipment set-ups sent out according to guidelines, at least 2 weeks before in-clinic start date
• Ensure incoming equipment is properly maintained and prepared to be sent out again
• Ensure equipment shipping to current field teams per request
• Evaluate current stock of equipment and request ordering additional equipment as needed
• Troubleshoot equipment errors with field team members, coordinate repairs, order/send replacement parts as needed and requested by optometrists
• Coordinate with vendors on ordering and pricing
• Coordination with Provider Support Specialist and Clinical Field Team Managers that new equipment is provided to all new field team staff before their start date and according to their needs
• Other duties as needed and deemed necessary

Education & Training Requirements

• Preferred years of shipping/receiving/asset management experience (3+ years)
• Preferred years of experience (3+ years) dental/vision/podiatry or audiology field
• Preferred years of management experience (1+)

Other Qualifications

• Computer Skills – proficient use of Excel and Word.
• High Level of Organization – ability to manage and coordinate all supplies/equipment
• Ability to prioritize and address multiple demands concurrently.
• Must fit with core values: Care Fully, Strive for Excellence, Team Works.
• Team Mindset – ability to work within a team.
• Process Improvement - Openness to continuous improvement of process and seeks ways to improve processes.
• Positive Problem-Solver in a variety of circumstances – Ability to think on your feet and find solutions to a variety of unique issues.
• Ability to lift/push up to 100 lbs

Physical Effort & Working Conditions

•  Substantial time is spent walking, lifting/pushing 15-100 lbs
• Substantial time spent sitting at a computer

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