Clerk - Program Procurement

The Program Procurement Clerk is responsible for providing administrative, procurement, contract coordination, and documentation support for assigned programs within Region 3 Education Service Center (ESC). This position supports the coordination of purchasing activities, vendor communications, requests for qualifications (RFQs), contract processing, invoice tracking, reimbursement documentation, and grant-related recordkeeping to ensure the efficient and accurate implementation of program activities. Minimum Qualifications High school diploma or equivalent. Minimum of three years of applicable administrative, clerical, procurement, or program support experience. Experience with purchasing, vendor coordination, contracts, invoices, or grant documentation preferred. Proficient use of Microsoft Office and Google-based applications. Experience maintaining spreadsheets, databases, tracking systems, and electronic records preferred. Knowledge, Skills, and Abilities The ideal candidate will have/be: Demonstrate strong verbal and written communication, organizational, time management, and recordkeeping skills. Support procurement activities, vendor coordination, contracts, invoices, reimbursements, and related documentation. Maintain accurate spreadsheets, databases, tracking systems, and program records to monitor budgets, expenditures, deadlines, and deliverables. Review documentation for completeness, accuracy, and consistency; identify missing information and follow up on outstanding items. Apply established procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to support compliance. Demonstrate proficiency in word processing, spreadsheets, databases, and other software applications. Communicate professionally and collaborate effectively with program staff, vendors, service providers, school districts, and other stakeholders. Manage multiple priorities independently while maintaining attention to detail, confidentiality, and high-quality work. Preferred Qualifications Experience supporting grant-funded programs, procurement activities, or financial and administrative processes. Familiarity with grant requirements, budget monitoring, expenditure documentation, and compliance procedures. Experience working with school districts, education service centers, government agencies, or other public-sector organizations.

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