Civic Properties/Fleet Manager, Exempt Acting Full Time Term

POSITION TITLE: DEPARTMENT: TERM: SALARY: Civic Properties/Fleet Manager CIVIC PROPERTIES Acting Full Time Term Nov 16/26 - Apr 16/27 $111,174.05 NATURE AND SCOPE OF WORK The Civic Properties/Fleet Manager is a management position responsible for administrative, supervisory and technical work in planning, coordinating and directing all building and fleet maintenance operations in the City. The Civic Properties and Fleet Manager will prepare budgets, monitor workflow and analyze costs. The position will be responsible for lifecycle planning and the preventative maintenance programs for building systems and Fleet vehicles. The position will coordinate work assignments throughout the planning, implementation, supervision and evaluation stages and will liaison with contractors, supervisors and departmental supervisors. SUPERVISION RECEIVED Director of Public Works. SUPERVISION EXERCISED Exercises supervision over all department staff, either directly or through subordinate supervisors. KEY RESPONSIBILITIES FLEET AND CIVIC PROPERTIES Plans, coordinates, implements and directs the preventative and seasonal maintenance programs for Civic Properties. Plans, coordinates, implements and directs the Fleet maintenance and purchasing program, ensuring a detailed and Schedules, manages and directs assigned staff in all maintenance efforts in cleaning, maintenance, repairs and equipment replacement for all civic facilities and fleet. Supervises and manages tool inventory and departmental vehicles used by maintenance staff. Supervisors various janitorial staff and maintains an inventory of cleaning supplies at each building. Ensures fleet and building maintenance is compliant with all applicable regulations and in accordance with best practices for maintenance and general life cycling through the use of preventative maintenance programs in both civic facilities and fleet operations. Prepares budget in consultation with the Director; administers and manages the budget for all areas of responsibility and monitors and controls expenditures; maintains all designated building and equipment within the budget allotment; ensures purchases are made in compliance with organizational purchasing policies. Selects, inspects, supervises and directs special projects by contractors in accordance with City policy and procedures relating thereto, and may liaise with consultants and/or contractors on larger constructions sites and special projects. Assists as required, with the establishment, review and modification of the City’s capital and operating budgets, goals and objectives as relating to areas of responsibility; implements activities to further approved annual goals and objectives. Executes organizational, departmental and facility rules, regulations, policies and procedures; ensures that subordinates comply with all related policies, procedures, regulations and legislative requirements. Selects and hires employees under their supervision. Conducts regular performance evaluations of employees under their direction and control in accordance with the Collective Agreement and initiates required procedures for correction of non-culpable performance deficiencies. Establish performance standards and monitor employee performance. Conduct performance evaluations of assigned personnel. Establish deadlines and schedules and assign work to assigned personnel. Approve timesheets for assigned staff. Resolve employee complaints and respond to grievances according to the Union Agreement. Provides input into labour relations as required, including participating in labour management meetings on an as needed basis, providing input into the formulation and review of bargaining proposals and advising senior management in labour relations matters affecting their department. Contributes to continuous improvement of the City’s safety culture and the management systems. Ensures accidents/incidents are investigated to determine root cause and implement corrective ac…

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