Chemical Logistics & Inventory Coordinator

Summary:

The Chemical Logistics & Inventory Coordinator plays a vital role in ensuring the efficient flow of chemical products within our operations. You will be responsible for supporting day-to-day logistical needs and maintaining optimal inventory levels to ensure seamless operations and customer satisfaction.

Roles & Responsibilities:

• Conduct regular cycle counts and physical inventory for all direct and consignment warehouses, as well as service vehicles.
• Manage Material Requirements Planning (MRP) to ensure optimal stock levels across all locations.
• Conduct and assist with field and physical inventory audits.
• Approve and process all chemical orders.
• Address and correct SAP inventory errors by working with chemical and service teams.
• Ensure the timely closure of open inventory-related tickets.
• Maintain safety and management compliance within warehouses.
• Process all subcontractor deliveries and bills of lading (BOL), ensuring accurate purchase order issuance.
• Train new subcontractors on BOL and invoicing procedures.
• Manage subcontractor pricing tables and resolve delivery issues as they arise.
• Update SAP with chemical cost and list price master data.
• Ensure accurate customer inventory records for timely and correct billing.
• Analyze and book monthly consumption data.
• Maintain contacts, consumption tables, and discounted pricing for key accounts.
• Coordinate the setup and changes of warehouse locations within the system.
• Manage inventory transfers and receiving processes.
• Train employees in Department of Transportation (DOT) regulations and company policies.
• Schedule and manage random DOT-compliant drug testing for the chemical fleet.
• Oversee licensing and administrative requirements (IFTA, IRP, CA CHIPS, UCR, etc.) for the chemical fleet.
• Schedule 49CFR compliance training for all chemical drivers.
• Ensure Federal Motor Carrier Safety Administration (FMCSA) requirements are met to maintain a positive safety rating.
• Generate various monthly and quarterly reports for senior management.
• Create quarterly reports for the Simoniz rebate program.
• Maintain key customer databases, such as Circle K and 7 Eleven.
• Process car count for cost-per-car invoicing for designated customers.
• Provide support to the chemical field team as needed.
• Assist with special chemical-related projects.

Job Requirements:

Education & Experience

• High school diploma or equivalent.
• Experience with DOT compliance.
• Car Wash Chemical Experience preferred.

Functional/Technical Knowledge, Skills & Abilities:

• Proficient in MS Office products (Excel, Word, MS Outlook, MS PowerPoint).
• Proficient in SAP
• Excellent communication skills (written and verbal) are a must.
• Ability to read and comprehend documents and follow simple instructions.

Physical Requirements:

• Ability to perform work in a sedentary position for extended periods, with frequent use of a computer, keyboard, and mouse.
• The role requires close visual acuity to perform activities such as analyzing data, creating designs, and viewing a computer terminal.
• Clear and effective verbal communication skills are essential for collaborating with team members and external stakeholders.
• The ability to occasionally lift and move up to 10 lbs. of equipment or documents.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.

Benefits & Perks

• Health & Wellness: Medical, dental, and vision insurance, plus 24/7 virtual care and mental health support via Teladoc. Includes tax-advantaged HSA and FSA savings options.
• Financial Security: Company-paid Short-Term Disability, Long-Term Disability, and $25,000 in Life/AD&D insurance at no cost to you.
• Retirement: 401(k) plan with company matching to help you build long-term wealth.
• Time Off: Accrued Paid Time Off (PTO), paid sick leave, and paid company holidays to support a healthy work-life balance.
• Supplemental Plans: Voluntary accident and critical illness insurance.
• Growth & Innovation: Professional development opportunities and the chance to work with industry-leading technology in a team-oriented environment.

Note: Benefits are subject to plan terms and eligibility requirements. Full details are available in the Summary Plan Descriptions provided by Human Resources.