Central Supply

CENTRAL SUPPLY STAFF Ballard Center – Seattle, Washington Department: Materials Management / Central Supply Employment Type: Full-Time Schedule: Day Shift ; Monday through Friday, with occasional weekend, holiday, or emergency coverage as needed Pay Range: $22.00–$27.00 per hour, depending on experience Job Summary Ballard Center is seeking an organized, dependable, and service-oriented Central Supply Clerk to support the daily supply and inventory needs of our skilled nursing facility. The Central Supply Clerk is responsible for ordering, receiving, inspecting, organizing, storing, tracking, and distributing nursing, medical, office, and facility supplies. This position ensures that nursing stations, resident-care areas, offices, and other departments have the supplies needed to provide safe, timely, and high-quality care. The successful candidate will maintain accurate inventory records, monitor supply usage and PAR levels, control expenses, prevent shortages and overstocking, rotate inventory, remove expired products, and maintain clean and secure storage areas. This position works closely with nursing, administration, purchasing, maintenance, accounts payable, vendors, and other facility departments. Previous experience in a skilled nursing facility, long-term care community, hospital, medical-supply operation, or healthcare inventory role is strongly preferred. Essential Duties And Responsibilities Inventory Management Monitor inventory levels for nursing, medical, personal-care, office, and other assigned facility supplies. Conduct routine inventory counts in the Central Supply room, nursing stations, medication and treatment areas, offices, and designated storage locations. Establish and maintain appropriate PAR levels based on facility census, utilization patterns, resident needs, budget expectations, and department requests. Identify low-stock, high-use, back-ordered, discontinued, or unavailable items and communicate concerns promptly. Maintain accurate electronic and manual inventory records. Track supply usage and investigate unusual consumption, missing inventory, repeated shortages, or excessive ordering. Rotate inventory using the first-in, first-out method. Check expiration dates routinely and remove expired, damaged, recalled, opened, contaminated, or otherwise unusable products. Document the removal, return, destruction, or donation of supplies according to facility policy. Maintain organized inventory locations so that products are clearly labeled, secure, accessible, and easy to count. Ordering and Receiving Prepare and place approved supply and vendor orders according to established schedules and procedures. Review department requisitions and verify that requested quantities and products are appropriate. Coordinate orders with the Administrator, Director of Nursing, purchasing personnel, department managers, and approved vendors. Monitor order confirmations, shipping information, back orders, substitutions, cancellations, and expected delivery dates. Receive, unpack, inspect, and verify incoming deliveries. Compare received products against purchase orders, packing slips, invoices, and department requests. Report missing, damaged, incorrect, expired, duplicated, or delayed items promptly. Maintain supporting documentation for purchase orders, packing slips, returns, credits, and vendor discrepancies. Prepare supplies for authorized return or shipment and confirm that return labels and documentation are accurate. Work with vendors and accounts payable to resolve invoice discrepancies, missing credits, duplicate charges, or delivery problems. Supply Distribution Retrieve and process approved supply requisitions. Fill department orders accurately and deliver supplies in a timely manner. Stock nursing stations, resident-care areas, supply rooms, offices, and other designated locations. Confirm that frequently used and emergency supplies remain available. Respond promptly and professionally to urgent supply req…

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