Central Office Administrative Assistant: Bookkeeper

Job Overview: The Central Office Administrative Assistant: Bookkeeper provides critical support related to the overall financial operations of the district. This position involves handling a wide range of administrative duties specifically related to budgeting, accounting, procurement, asset management, and reporting. This position will be primarily supported by the Central Office Business Manager. Key Responsibilities Financial & Budgetary Support: Assist with the preparation, monitoring, and reconciliation of district budgets, financial reports, and grant funds. Maintain and track financial records, including invoices, purchase orders, contracts, and receipts. Coordinate with district departments to ensure timely processing of purchase orders, vendor payments, and reimbursements. Prepare and submit financial reports for auditing, review, and analysis. Organize and maintain files, records, and documentation related to district financial matters, ensuring compliance with district policies and regulations. Assist in the preparation of district board reports, financial statements, budgets, and other documents as needed. Assist in ensuring that district financial operations comply with local, state, and federal regulations. Work in partnership with the Business Manager to ensure insurance policies, business contracts, service agreements, etc. are renewed and updated to support the overall operations systems within the district. Maintain confidentiality of sensitive financial and employee information. Process all lunch payments, student fees, and other charges related to students and staff. Process all district fees associated with transportation, course requirements, etc. Provide financial management to the High School and Middle School Athletic/Activities departments. Attend professional development workshops to ensure compliance with local, state, and federal guidelines. Administrative Support: Work in partnership with others to manage office supplies, equipment, and resources. Assume secondary responsibility of handling incoming phone calls and providing customer service. Provide support to the Administrative Assistant: Activities & Athletics who will organize and schedule travel arrangements for students, coaches, and/or activity sponsors. Administrative Support continued: Organize and schedule travel arrangements for central office administrators. Provide general administrative support to central office administrators, school administrators, staff, and faculty. Key Attributes: Organizational Skills: Demonstrates the ability to prioritize and manage multiple tasks while giving strong attention to details. Communication Skills: Demonstrates excellent verbal and written communication skills within an open office environment. Confidentiality: Understand the importance of handling sensitive financial and student/staff records in compliance with FERPA and district policies. Technical Skills: Demonstrates the ability to use accounting software and other programs to support the essential functions required of the position. Problem-Solving Skills: Demonstrates strong analytical skills. Customer Service: Respond to inquiries from staff, parents, and patrons with a high level of professionalism. Job Type: Full-time Pay: $19.00 - $25.00 per hour Benefits: 401(k) Dental insurance Health insurance Health savings account Paid time off Retirement plan Work Location: In person

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